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Patrick Henry Elementary Boys & Girls Clubs Afterschool Program
146 East Main Street
Martinsville, VA 24112
(276) 656-1171

Current Inspector: Rebecca Forestier (540) 309-2835

Inspection Date: Nov. 21, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.

Comments:
An unannounced monitoring inspection was completed on 11/21/2019. There were 65 children, ages 5 years-11 years, and 7 staff members present during the inspection. The children were observed in the following activities: afternoon snack, homework time and in large motor play outside. The inspector reviewed 7 children's records, the on-site staff record requirements for 7 staff members and 3 medications during the inspection. The inspector reviewed the emergency supplies during the inspection. The inspector arrived for the inspection at 2:50 p.m. and departed at 5:15 p.m. If you have any questions, please contact Becky Forestier at 540-309-2835.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on record review and discussion with the staff, the facility failed to ensure that the separate record for each child enrolled shall contain all of the elements as required by the standards.

Evidence: This is a repeat violation.
1. The record for Child #1 did not contain the following information: name and phone number of the child's physician.
2. The record for Child #4 did not contain the following information: the name, address and phone number of two designated people to call in an emergency if a parent cannot be reached (the address for the 2nd contact was incomplete) and the name of any additional programs that the child is concurrently attending.
3. The record for Child #5 did not contain the following information: health information as required by 22VAC40-185-150.

Plan of Correction: The site director will get the information from the parents.

Standard #: 22VAC40-185-260-A
Description: Based on document review and discussion with the staff, the facility failed to obtain an annual fire inspection from the appropriate fire official having jurisdiction.

Evidence: This is a repeat violation. The most recent fire inspection available for review during the inspection was dated 10/18/2017.

Plan of Correction: Will discuss with the administration.

Standard #: 22VAC40-185-280-G
Description: Based on observations and discussion with the staff, the facility failed to ensure that if hazardous substances are not kept in original containers, the substitute containers shall clearly indicate their contents.

Evidence: The clear plastic spray bottles, containing a yellow liquid solution, used by staff to sanitize the tables after the snack were labeled "Cleaning Supplies" and did not clearly indicate the contents of the bottle. Staff confirmed that they were unsure of the product because it is supplied by the school system.

Plan of Correction: The information will be obtain from the school and the bottles will be properly labeled.

Standard #: 22VAC40-185-510-E
Description: Based on medication review and discussion with the staff, the facility failed to ensure that medication shall be labeled with the child's name, the name of the medication, the dosage amount, and the time or times to be given.

Evidence: Medication A was not labeled with the child's name, did not contain the dosage amount nor the time or times to be given.

Plan of Correction: A phone call was made to the parent to get the information.

Standard #: 22VAC40-185-510-N
Description: Based on medication review and discussion with the staff, the facility failed to ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet.

Evidence: This is a repeat violation. The authorization form for Medication A expired on 08/01/2019. Medication A was on-site during the inspection.

Plan of Correction: The parent was contacted during the inspection and asked to complete a new form.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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