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Grymes Memorial School Inc.
13775 Spicers Mill Road
Orange, VA 22960
(540) 672-1010

Current Inspector: Maureen Gallagher-McLeod (540) 430-9259

Inspection Date: Jan. 20, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
32.1 Report by person other than physician
63.2 General Provisions.
63.2 Child Abuse and Neglect
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for updating background checks. The risk assessment for a violation was provided. As a reminder, updated training and records will be due by the beginning months of the next school year. We talked about your schedule for shelter-in-place drills. Sixteen hours of annual staff development participation is needed for this year. I inspected the front playground to/fro swings and composite structure. The components of the composite structure were designed for school age children. We discussed limitations for use by Jr.-K students on the composite structure.

Comments:
Thank you for your assistance during today's unannounced monitoring inspection conducted from 10:40 AM to 3:00 PM. Today, there were fourteen Junior Kindergarten children with two teachers. Ten of the children stayed for the lunch and afternoon routines. I viewed staffing, supervision, interactions with children, program activities, equipment, emergency supplies and drill records, agency inspection reports, posted information, daily routines, lunch, three records for children, four staff records, staff training, medication, indoor and outdoor areas. I was not able to determine compliance with the resilient surfacing at equipment. The children have had a variety of group experiences with regular story times, discussions, planned learning themes and choices of accessible age appropriate materials in the classroom. The children enjoyed cutting vegetables and preparing soup for a community service worker's lunch at the school. The teachers continue to demonstrate skills with the use of positive approaches to guidance and behavior management. Let me know if you need any assistance. 540-480-3156

Violations:
Standard #: 22VAC40-185-70-A
Description: Based on a review of four staff records, and an interview with administrative staff, the background checks for staff member 3 were not updated before three years from the dates of the most recent records. Evidence: The most recent criminal history record was completed on October 3, 2012. The most recent central registry check was dated October 23, 2012.

Plan of Correction: The administrator immediately spoke with staff member 3 about updating the sworn statement and completing the request forms for the two background checks. The background check requests will be mailed this week and obtained for the record. An administrator immediately wrote an email to the office worker who is responsible for tracking the dates of individual staff records and will discuss the use of the staff record chart for the determination of updated information in advance of the due dates. The system for tracking the record needs will be used monthly by office staff.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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