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Aylett Country Day School
1657 Powcan Road
Bruington, VA 23023
(804) 443-3214

Current Inspector: Ivey Newman (804) 662-9762

Inspection Date: Oct. 7, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
N/A

Comments:
The licensing inspector conducted an unannounced renewal inspection on Friday, October 7, 2016 from approximately 10:15am to 1:10pm. The following ratios were observed with a total of 25 children present during the inspection:
Pre-K 3 - 4 children with 1 staff
Pre-K 4 - 8 children with 1 staff
Pre-K 5 - 13 children with 2 staff
School Age children were not present during the inspection.

During the inspection, the children were observed singing songs about the five senses, working on number recognition, creating bear masks while practicing cutting skills, looking at books, building with legos, working on re-creating patterns with colored blocks, drawing pumpkins, learning about pumpkin plants and playing outside. Staff was observed interacting with the children and providing assistance when needed. Children bring their snack and lunches from home. All areas of the center including classrooms, hallways, bathrooms and playgrounds were inspected. The facility was equipped with toys and supplies and items were available to the children.

The following information was reviewed: emergency supplies, injury reports, fire and shelter-in-place drills, daily attendance, injury prevention plan, liability insurance policy, parent agreements, and staff training information. Medication is administered and medication and medication authorizations were reviewed during the inspection.

Last documented health inspection: 09/13/16 Last documented fire inspection: 05/25/16

During the inspection, four children's records and seven staff records were reviewed.

Please complete the 'plan of correction' and 'date to be corrected' for each violation cited on the violation notice and returned it to me within 10 calendar days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word 'corrected' is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s).

The risk profile tool will be used for the licensing recommendation once all of the necessary paperwork is received by the licensing department. As of October 7, 2016, the fee and renewal application fee has not been received. The renewal application and fee is required to be received by the department prior to the October 18, 2016 expiration date of the current license. If you have any questions about this inspection, please contact the licensing inspector, Lynn Powers at (804) 662-9790.

NOTE: Plans of correction were not received by the established deadline and will not appear on the violation notice.

Violations:
Standard #: 22VAC40-185-160-A
Description: Based on review of seven staff records, one record did not contain a negative tuberculosis screening. Evidence: During the inspection, the licensing inspector observed the record for Staff #7 (hire date 08/22/16) did not contain a negative tuberculosis screening. Staff records are required to submit a negative tuberculosis screening dated within 12 months prior to or 21 days after beginning employment.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-70-A
Description: Based on review of seven staff records, four records did not contain the required information. Evidence: During the inspection the licensing inspector observed the records for Staff #2 (hire date 08/22/16), Staff #3 (hire date 08/31/16) and Staff #5 (hire date 08/22/16) did not contain documentation of orientation. The record for Staff #7 (hire date 08/22/16) did not contain documentation of training which would qualify staff as a program leader. Staff #7 was identified as a program leader during the inspection.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-280-B
Description: Based on observation, the facility did not ensure all hazardous substances were kept in a locked place using a safe locking method that prevented access by children. Evidence: During the inspection, the licensing inspector observed ten containers of Clorox wipes in an unlocked cabinet located over the counter tops in the Pre-K 3 classroom.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-290-3
Description: Based on observation, the facility did not ensure all electrical outlets contained protective covers.

Evidence:
During the inspection, the licensing inspector observed an electrical outlet strip located by the staff's desk in the Pre-K 5 classroom near the block center. The electrical outlet strip contained four outlets that did not contain protective covers.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-191-60-C-1
Description: Based on the review of seven staff records, one record did not contain an original criminal history record. Evidence: During the inspection, the licensing inspector observed the record for Staff #7 (hire date 08/22/16) did not contain an original criminal history record report. A history record report is required to be obtained within 30 days of beginning employment.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-191-60-C-2
Description: Based on the review of seven staff records, three records did not contain an original central registry finding.

Evidence:
During the inspection, the licensing inspector observed the record for Staff #3 (hire date 08/31/16), Staff #5 (hire date 08/22/16) and Staff #7 (hire date 08/22/16) did not contain a central registry finding. A central registry finding is required to be obtained within 30 days of beginning employment.

Plan of Correction: Not available online. Contact Inspector for more information.

Disclaimer:
A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

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