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Ashburn Village Sports Pavilion
20585 Ashburn Village Blvd.
Ashburn, VA 20147
(703) 478-8901

Current Inspector: Whitney McGrath (571) 835-4717

Inspection Date: Jan. 16, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Child Abuse and Neglect
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Discussed drop-off procedures when the children arrive off the center bus and enter the program and upcoming changes to background checks.

Comments:
Today an unannounced Renewal Inspection was conducted between the hours of 2:50pm and 5:20pm. There were a total of 64 children with 6 staff within the supervision guidelines. The children were observed arriving from school, having an afternoon snack and splitting up into groups for organized and free play. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:
Standard #: 22VAC40-185-130-A
Description: Based on record review, immunizations were not obtained on or before a child's first date of attendance. Evidence: The program did not have immunization records for Child #3 and Child #4.

Plan of Correction: I am going to check our system to see if this information is already there. If not, I will reach out to the parents.

Standard #: 22VAC40-185-140-A
Description: Based on record review, physical exams were not obtained within the first 30 days of attendance. Evidence: There was no physical exam on record for Child #1, Child #2, Child #3 and Child #4. The program Director has confirmed that all of these children have been in attendance for more than 30 days.

Plan of Correction: I am going to check our system to see if this information is already there. If not, I will reach out to the parents.

Standard #: 22VAC40-185-60-A
Description: Based on record review, children's records did not contain all required information. Evidence: Child #2 file did not contain two emergency contacts. Child #3 file did not contain a street address for their second emergency contact. Child #5 file did not contain a street address for their second emergency contact.

Plan of Correction: I am going to check our system to see if this information is already there. If not, I will reach out to the parents.

Standard #: 22VAC40-185-340-F
Description: Based on observation, children under 10 years of age were not kept in actual sight and sound supervision of staff at all times. Evidence: When the inspector arrived at the start of the inspection, children were observed getting off the programs mini-bus. The children unloaded from the bus while the bus driver remained on the bus, the children ran to the side entrance of the building, and entered the building on their own. This was observed for three individual bus run cycles. When the inspector entered the building, there was no staff to be found receiving the children upon arrival. The program director stated that she is typically sitting on the couch in the lobby area approximately 40 feet inside of the building and the children check-in with her there.

Plan of Correction: I will personally stay in the lobby but I will put another staff member outside receiving the children.

Standard #: 22VAC40-185-510-G
Description: Based on observation and interview, the program cannot administer an emergency medication as prescribed by the child's physician. Evidence: Child #2 physician had authorized the authorization of a medication in case of an emergency. This form has been altered to authorize a different kind of medication, and a this is the medication that has been provided by the child's parents. The program director confirmed that she had not noticed the alteration.

Plan of Correction: I am going to have the parents fill out the 10 day form and they can have the doctor fill out a new form.

Standard #: 22VAC40-191-40-D-1-A
Description: Based on record review, a central registry check was not obtained for one employee. Evidence: Staff #1 date 6/1/2013 and there is no central registry check on file for this employee.

Plan of Correction: This check was completed. We will follow up with the Office of Background Investigations and have this employee fill out a new check.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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