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Dudley Elementary YMCA Before & After School Program
7250 Brooks Mill Road
Wirtz, VA 24184
(540) 493-3400

Current Inspector: Jensen Mellnick (540) 309-2051

Inspection Date: Feb. 20, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
The site director had specific questions about the lock down drill and plan. The location was observed and the plan was discussed. Two lock down drills have been practiced at the site. The site director also had questions about allergies/intolerances/insensitivities and requirements for each.

Comments:
An unannounced monitoring inspection was completed on 2/20/18. There were 21 children present from four years through 11 years with three staff supervising. Five children's records and three staff records were reviewed. There were three emergency medications observed for one child in care. The inspector arrived at the school at 3:30 pm and departed at 6:00 pm. The children were observed during outside play time, during snack, during homework/reading time, during free time with table activities, during gym time, and during departures. There was discussion with the site director about the following: ensuring attendance is accurate at arrival of the children.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review, the center failed to ensure that each child had documentation of a physical examination completed under the direction of a physician within 30 days after attendance. Evidence: 1. Child #1 did not have documentation that a physical examination had been completed. The physical examination form was in the child's record but did not have any information other than the child's name, date of birth, and vital information. There were no other parts of the physical that had been filled out including the part which indicates if the child is well or has any conditions for school to be aware.

Plan of Correction: The site director will talk with the school nurse to see if the physical that the school has is complete. If not, the site director will ask the parent to get a complete physical from the physician.

Standard #: 22VAC40-185-60-A
Description: REPEAT VIOLATION Based on record review, the center failed to ensure that three of five children's records reviewed contained complete information that is required by the Standards. Evidence: 1. The record of child #1 was missing an address for one of two required emergency contacts for the child. 2. The record of child #2 was missing a complete address for one of two required emergency contacts. 3. The record of child #5 was missing the phone number for the child's physician.

Plan of Correction: The site director will have the parents document the required information. The site director documented the physician's phone number during the inspection.

Standard #: 22VAC40-185-340-I
Description: Based on observation and interview, the center failed to ensure that children were greeted upon arrival. Evidence: 1. An 11 year old child was observed coming into the cafeteria alone and unsupervised from the school bus that dropped the child off at this program. According to the site director, the school bus drops the child off at the driveway entrance to the school on the main highway in front of the school. The after school program entrance is approximately 50-75 yards from the highway where the child is dropped off. The child walked alone and unsupervised from the bus to the cafeteria. Two staff were passing out snack to the children and one staff person was talking with the licensing inspector when the child was observed to arrive. The site director was observed instructing a staff person to go out to the bus at 3:48 pm. The child arrived to the cafeteria at approximately 3:53 pm.

Plan of Correction: The site director will talk with the transportation personnel about the bus coming through the school's traffic circle to drop the child off where a staff person will meet the bus. Until these arrangements are made, a staff person will meet the child where the bus drops the child off.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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