VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Centers #1053
12550 Ox Trail
Fairfax, VA 22033
(703) 620-1800

Current Inspector: Eureka Nance (703) 638-5968

Inspection Date: May 14, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

An unannounced monitoring inspection was conducted 5/14/2024 from 9:05am-11:15am. There were 27 children directly supervised by 6 staff in four classrooms, divided by age group. All ratios were in compliance. The physical plant, 4 staff records, 4 children?s records, evacuation drills, postings, emergency supplies and policies were inspected. Children were observed having "tummy time", eating breakfast, doing puzzles and listening to music. Diaper change and feeding were also observed. There was an assortment of age appropriate materials for the children in care. Areas of non-compliance are identified in the Violation Notice. If you have any questions regarding this inspection, please contact the Licensing Inspector, Leslie Perez at Leslie.Perez@doe.virginia.gov or 703-537-6013 Please submit your plan of correction within five business days in order for it to be included on the public website.

Violations:

Standard #:	8VAC20-780-40-J
Description:	Based on record review, the center has not annually reviewed activities and services and updated injury prevention procedures. Evidence: No injury prevention plan available at inspection.
Plan of Correction:	Injury prevention plan completed for 2024 -5/17/2024 Document created and dated to be filled out monthly
Standard #:	8VAC20-780-60-A
Description:	Based on record review, children's records did not contain all required information. Evidence: 1. Children #3 and #4's records did not have addresses for designated people to contact in an emergency if a parent cannot be reached. 2. Child #3 only had one designated person to call in an emergency if a parent cannot be reached.
Plan of Correction:	Parent had added both contact and address the same day 5/14/2024 Audit children files to make sure all enrollment has the needed information
Standard #:	8VAC20-780-90--A
Description:	Based on record review, the center does not have a written agreement between the parent and the center in the child's file for authorization for emergency medical care should an emergency occur when the parent cannot be located immediately or written objection to the provision of such care on religious or other grounds. Evidence: The authorization for emergency medical care or written objection for such care, was not documented in Child #2 and Child #3's files.
Plan of Correction:	Parent completed missing information. Audit children files periodically to make sure all enrollment has the needed signatures.
Standard #:	8VAC20-780-245-A
Description:	Based on record review, no documentation that staff have completed a minimum of 16 hours of training annually. Evidence: No documentation that staff have participated in 16 hours of ongoing training appropriate to the age of children in care during the past 13 months.
Plan of Correction:	All certificates are available online in the teacher's portals to view/print for PDD dates (2X8hrs) Moving forward we'll create a sign in sheets for the yearly 2 PDD dates along with their printed certificates.
Standard #:	8VAC20-780-510-E
Description:	Based on observation the center did not follow it's method to prevent use of outdated medication. Evidence: Expired diaper creams were found for 2 children in infant room and 4 children in Twos room.
Plan of Correction:	All expired medication were trashed - 5/14/2024 Check all parent provided ointments weekly for expiration date
Standard #:	8VAC20-780-540-C
Description:	Based on observation and interview, the canter did not have first aid kit with required the supplies. Evidence: The center did not have all required first aid kit supplies.
Plan of Correction:	A complete first aid kit has been created and moved to Directors office.
Standard #:	8VAC20-780-550-I
Description:	Based on observation and interview, the center did not have a 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. Evidence: 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center was not posted in a visible place at each telephone at the center.
Plan of Correction:	Emergency numbers displayed on phones and wall 5/14/2024