VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Chesterbrook Academy #807
6200 Interparcel Road
Alexandria, VA 22315
(703) 921-9600

Current Inspector: Eureka Nance (703) 638-5968

Inspection Date: March 5, 2024

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-820 THE LICENSE.

Technical Assistance:

Discussion on staff recods, attendance reocrds and supervision

Comments:

A complaint inspection was initiated on February 26, 2024 and concluded on April 11, 2024. A complaint/self-reported incident was received by the department on February 26, 2024 regarding allegations in the areas of staff and supervision. The evidence gathered during the investigation supported the staff and child ratios of non-compliance with standards or law and violations were issued. If you have any questions regarding this inspection, please call or email. Licensing Inspector, Eureka Nance Office of Child Care Health and Safety Division of Early Childhood Care and Education Phone# 703-638-568 eureka.nance@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-160-C
Complaint related:	No
Description:	Based on staff records review, a staff failed to obtain and submit the results of a follow-up tuberculosis screening every two years, at least every two years from the date of the initial screening or testing, or more frequently if recommended by a licensed physician or the local health department, staff members should obtain and. Evidence: 1. Staff #2?s Tuberculosis screening expired on 11/13/2023. (date of employment 8/16/2021).
Plan of Correction:	Staff completed an updated TB test and provided a negtiave result report. Results have been added to their staff file. An Adminstrator will check the background and certification spreadhseet regularly. Audit the spreadsheet monthly to schedule renewals to complete background checks before the expiration date. Maintain a spreadhseet with all baciground checks and CPR/First Aid, and any required certifications, including their respective reneal deadlines. The Training Adminstratior or Principal will ensure that htey check the speadsheet monthly.
Standard #:	8VAC20-780-40-E
Complaint related:	No
Description:	Based on staff interviews and documents, the staff did not follow the operational responsibilities of the licensee by ensuring that the center's activities, services, and facilities are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards, and the terms of the current license issued by the department. Evidence: 1. Staff 1 failed to comply with center policies and procedures and failed staff and child ratios for children Birth to 16 months with 1 staff and 4 children.
Plan of Correction:	Locate and orangize class rosters in a montly attendance folder for record purpose. The Closing Adminstrator will check that all class rosters have been turend into the designated tray at teh front desk at the close of the day. Closing Administrator responsiblie for ensuring rosers are turned in and organized in a monthly binger for easier access. Implement a systematic process for handling class rosters and documentation. Closing Adminstrator for checking rosters and organization.
Standard #:	8VAC20-780-40-E
Complaint related:	No
Description:	Based on staff interviews and documents, the staff did not follow the operational responsibilities of the licensee by ensuring that the center's activities, services, and facilities are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards, and the terms of the current license issued by the department. Evidence: 1. Staff 1 failed to comply with center policies and procedures and failed staff and child ratios for children Birth to 16 months with 1 staff and 4 children.
Plan of Correction:	Conduct a staff meeting to reivew the Face-to-Name process and ensure accurate supervision procedures. Implement protocols to ensure accurate supervision and compliance with center policies. Admin will send regular Name-to-Face reminders to teachers (2/19/24) throught the day to complete check (2/19/24). The Closing Administrator will check that all class rosters are turned in at the end of the night to the designated Attendance folder (4/17/24) Administrators will review class rosters weekly for completion (4/19) Regularly conduct staff meetings for ongoing training and reinforcement of procedures monthly. A training/Meeting agenda will be provided (4/3/24) Maintain a system for verifying compliance with supervision protocols and class ratios. We will complete the Face to Name transtion checklist and turn it in to Regional Director each week. Observations will be completed by Admin each week to ensure Face to name is being completed correctly (4/17/24)
Standard #:	8VAC20-780-80-A
Complaint related:	No
Description:	Based on observation, the center failed to maintain an attendance record that documents the arrival and departure of each child in care as it occurs. Evidence: The center did not have an attendance record for February 15, 2024, for the Pre-K classroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-1
Complaint related:	Yes
Description:	Based on staff interviews and documentation, the center did not the maximum group size limitations for Birth up to 16 months with a ratio 1 staff to 4 children. Evidence: 1. The attendance record on February 16, 2026, Staff 1 provided direct care for 5 children from approximately 8:45 am to 9:00 am.
Plan of Correction:	Conduct a staff meeting to review the Face-to-Name process and ensure accuate supervision procedures. (Date corrected 2/19/24 and 4/3/24) Implement protocols to enusre accurate supervision and compliance with center policies. Admin will send regular Name-to-Face reminders to (2/19/24) teachers throughout the day to complete supervision check The Closing Administrator will check that all class rosters are turned in at the end of the night (4/17/24) Regularly contact staff meetings for ongoing training and reinforcement of procedures monthly. A training/meeting agenda will be provided (4/03/24) Maintain a system for verifying compliance with supervision protocols and class ratios. We will complete teh Face to Name checklist and turn it in to Regional Director each week. Observations will be completed by Admin each week to ensure Face to name is being completed accurately (4/17/24) Ensure strict adherence to group size limitations. Staff to notify admin when they are one away from their ratio. Ratios will be posted in classroom so all are aware and able to help with oversight (3/19/24) Administrators will complete transition observations weekly The Closing Adminstrator will check that all class rosters are turned in at the end of the night and placed in the designated class folder. Adminstrators will review class roster weekly for completion and palce them in the monthly attendance folder once checked. Closing Adminstrator for checking rosters. Adminstrators for reviewing rosters weekly.