VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Boar's Head Outfitters
200 Wellington Drive
Charlottesville, VA 22903
(434) 214-4560

Current Inspector: Kelly Adriazola (804) 840-8245

Inspection Date: July 11, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was conducted on July 11, 2022 from 9:30 A.M.-12:00 P.M. There were 12 children present, ranging in ages from six years of age to twelve years, with four staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of four child records and four staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions or concerns please contact the Licensing Inspector at 540-430-9257.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of staff files, the center failed to ensure that a National Fingerprint background check was on file prior to the first day of employment. Evidence: 1. Staff #2's date of employment was 06/06/2022. There was no documentation on file of the National Fingerprint background check being completed. 2. Administration verified that a National Fingerprint background check has not been completed.
Plan of Correction:	The staff in question had fingerprints completed by the state police and not the required National Background check. Administration will assist the staff member in obtaining an appointment for the fingerprints to be completed. Within 10 business days the facility will provide the Licensing Inspector with evidence that the fingerprints have been completed.
Standard #:	8VAC20-770-60-C-2
Description:	Based on review of staff files, the center failed to ensure that a central registry finding was on file within 30 days of employment. Evidence: 1. Staff #3's date of employment was 06/11/2021. The central registry statement was sent out on 06/15/2021. There had been no follow up completed regarding the status of the central registry background check. 2.Administration verified that there had not been follow up completed regarding the central registry background check.
Plan of Correction:	Administration will contact the Office of Background Investigation and document the status of the background check. If a new one is required it will be sent off immediately. The facility will provide the Licensing Inspector within 10 business days evidence that follow-up has been completed or a new background check has been sent out.
Standard #:	8VAC20-780-240-B
Description:	Based on review of staff records, the center failed to ensure that orientation was documented and on file no later than seven days of the date of assuming job responsibilities. Evidence: 1. Staff #1 date of hire was 06/13/2022. There was no documentation in the file of orientation being completed. 2. Staff #2 date of hire was 06/06/2022. There was no documentation in the file of orientation being completed. 3. Administration verified the hire dates for Staff #1 and Staff #2, and verified that there was no documentation on file that orientation had been completed.
Plan of Correction:	Orientation was completed but documentation was not obtained. We will redo the orientation with the staff and place documentation in the file. In the future as staff receive orientation documentation will be placed in the staff file.
Standard #:	8VAC20-780-520-B
Description:	Based on observation, the center failed to ensure that all sunscreen was labeled with the child's name. Evidence: 1. In the cubbie area there was a sunscreen stick and a bottle of Sun Bum sunscreen that was not labeled with the child's name. 2. Administration verified that the sunscreen was not labeled with the child's name.
Plan of Correction:	Administration will review requirements for sunscreen. The staff will check book bags each day to ensure that all containers of sunscreen are labeled with the child's name.
Standard #:	8VAC20-780-520-D
Description:	Based on observation, the center failed to ensure that all insect repellant was labeled with the child's name. Evidence: 1. In the cubbie area there was one can of Deet Free Bug Repellant, one can of Repel Insect Repellant, and one bottle of Cutter Lemon Eucalyptus Insect Repellant that was not labeled with the child's name. 2. Administration verified that the insect repellent was not labeled with the child's name.
Plan of Correction:	Administration will review requirements for insect repellant. The staff will check book bags each day to ensure that all containers of insect repellant are labeled with the child's name.
Standard #:	8VAC20-780-550-D
Description:	Based on review of evacuation drills, the center failed to ensure that a monthly evacuation drill was conducted each month of operation. Evidence: 1. The summer camp program began on June 13, 2022. There was not a evacuation drill conducted for June 2022. 2. Administration verified that a June 2022 evacuation drill had not been completed.
Plan of Correction:	Evacuation drills will be completed monthly. It was the first few weeks of camp and it got overlooked. In the future we will had to the opening month checklist to complete.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, the center failed to ensure that food brought in from home was labeled with the child's name and the date. Evidence: 1. In the cubbie area on the shelve there was one lunchbox that was not dated. 2. In one of the backpacks that was on a hook there was one lunch box that was not labeled with the child's name or the date. 3. Administration verified that the food brought in from home was not labeled correctly.
Plan of Correction:	Administration will review requirements regarding food brought from home. The morning staff will ensure that all lunchboxes are labeled with the child's name and date as they arrive in the morning.