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Hugh Mercer Elementary SAC Program
2100 Cowan Boulevard
Fredericksburg, VA 22401
(540) 940-3401

Current Inspector: Laura Brindle (540) 905-2062

Inspection Date: April 18, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-191 Background Checks (22VAC40-191)

27 children were in care during the monitoring inspection with two staff. The director was not present. Children were observed during outside time and free play in the day care area. Two children were on emergency medications. Inspection time 4:10pm-6:15pm

Standard #: 22VAC40-185-50-A
Description: Based on observation the staff and children's records were not treated confidentially. Evidence: the staff and children records were stored on a self in the day care area the box was not locked.

Plan of Correction: This was corrected during the inspection. The lock was placed on the boxed files.

Standard #: 22VAC40-185-60-A
Description: Based on review of ten children's records not all were complete. Evidence: Child C, D,F,G,H, I were missing mother's work number.

Plan of Correction: The site director rechecked the files listed and 5 out of the 10 did not have mother's work number. All five parents were contacted and numbers were added to their files.

Standard #: 22VAC40-185-240-D-1
Description: Based on review no staff were current in MAT. Evidence: There were three children in care with emergency medications stored at the site and no staff is current in Mat.

Plan of Correction: The site director is MAT certified and it does not expire until November 12.2018. The certificate was present in the files at the time of inspection. A MAT trained person will be in attendance at all times.

Standard #: 22VAC40-185-240-D-5
Description: Based on review of three staff files there was no documentation of staff having Daily health observation. Evidence: Staff A and B were supervising the children did not have documentation of having daily health observation training.

Plan of Correction: The site director and teacher A did have evidence of Daily Health Observation Training Certificate in there files and it was present at the time of inspection. Since the visit staff B has been trained in daily health observation training.

Standard #: 22VAC40-185-340-D
Description: Based on review of three staff records it was determined that the two staff present during the inspection did not meet program leader qualifications. Evidence: Staff A and B were supervising the children neither staff met program leader qualifications.

Plan of Correction: Page 22 of 73 (Standards) 22 VAC 40-185-210. Program leader qualifications. A. Program leaders shall be at least 18 years of age, have fulfilled a high school program completion or the equivalent, and meet one of the following: #4a. Within six months before being promoted or beginning work or one month after being promoted or beginning work, a minimum of 12 hours of training shall be received related to the care of children, including but not limited to: (1) Child development; (2) Playground safety; (3) Health and safety issues; and (4) Preventing and reporting child abuse and neglect. #4b. Such training may take place on site while not supervising children. Such training hours shall increase according to the following: (3) Program leaders hired or promoted after June 1, 2008 ? 24 hours Staff A met program leader qualifications. is at least 18 years of age (dob 6/24/1995), She has fulfilled a high school program with a 4 year marketing degree. And she meets the #4a&b.

Standard #: 22VAC40-185-510-C
Description: Based on review of children's medication not all had current long term authorizations. Evidence: Child A's doctor order states the authorization is effective until 11/17/17.

Plan of Correction: The child was dis-enrolled until forms were updated. All forms since the visit have been updated.

Standard #: 22VAC40-191-60-C-2
Description: Based on review of three staff files not all had documentation of a search of central registry check with in 30 days of employment. Evidence: Staff B with a start date of 2/15/18 did not have a search of central registry check.

Plan of Correction: Plan of Correction All three staff files that were reviewed had a current central registry. Staff B had a start date of 2/15/2018 and her central registry was sent out on 2/22/2018; which was within the 7 business days that are required. It was received by the Central Registry Office of Background Investigation on 3/8/2018. It was signed off on 3/14/2018. This individual is NOT identified in the Central Registry of Child Abuse/Neglect. The site director made a copy of it and placed it in the staff file. Prior to employment the employee was finger printed by the Office of Background Investigation-Criminal Background Unit (Virginia Record & FBI Screening). She was confirmed as an eligible employee as of 2/7/2018


A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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