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Boar's Head Child Care
200 Wellington Drive
Charlottesville, VA 22903
(434) 972-6072

Current Inspector: Barbara Workman

Inspection Date: July 30, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
32.1 Report by person other than physician
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
We discussed the requirements for written policies and procedures, staff records, and proof of age and identity. The risk assessments for violations were provided. We reviewed the new finger print background check requirements for staff. A list of required policies and procedures was provided.

Comments:
Thank you for your assistance during today's unannounced renewal inspection conducted from 10:28 AM to 4:25 PM. Today, there were twelve children, ages infancy through school age, attending at different times and supervised by two to three staff. A maximum of five children attended at once. I viewed program activities, daily routines, staffing, supervision, interactions with children, posted information, menu/snacks, injury records, emergency supplies and drills, written procedures/policies, agency reports, insurance, five records for children, eight staff records, staff qualifications, staff training, equipment, indoor and outdoor areas. The staff provided frequent interactions with children. During meals/snacks, a staff person reads a book to the children. Issuance of a renewed license will be recommended. Let me know if you need any assistance. 540/430-9259

Violations:
Standard #: 22VAC40-185-40-G
Description: Based on a review of five records for children, and interviews with staff, the center failed to view and document proof of identity and age for child 5. (Repeat violation.) Evidence: Child began attending in August 2017 and attended five dates in August and some dates in most months since. The last date of attendance was in June. However, the section for staff to complete the viewing of a birth record was left blank and there was not a copy of a birth record or documentation of a report to local law enforcement when proof of age and identity was not verified within seven business days of initial attendance.

Plan of Correction: The child care director will request to see the birth record for child 5 prior to the next scheduled participation or report the lack of proof of age and identity to local law enforcement.

Standard #: 22VAC40-185-40-I
Description: Based on a review of written procedures, and an interview with administrative staff, a written injury prevention plan was not available for this program. Evidence: Staff indicated that the written injury prevention plan was not part of written polices provided to staff.

Plan of Correction: The child care director will make sure a written injury prevention plan is provided to all staff and reviewed annually.

Standard #: 22VAC40-185-40-K
Description: Based on a review of written procedures, written playground safety procedures were not available for this program. Evidence: Administrative staff indicated that a playground safety plan was not in writing and staff have been verbally told the safety procedures for supervision, positioning of staff, use of the playground structure and maintenance.

Plan of Correction: A written playground safety plan will be completed and given to staff. The written information will include all required procedures.

Standard #: 22VAC40-185-70-A
Description: Based on a review of five records for staff, and interviews with administrative staff, there were not at least two references pertaining to staff member 5's character and reputation obtained prior to employment. Evidence: There was not documentation of any reference checks in the file. A staff member indicated there was no response to the emails that were sent twice during efforts to obtain at least two references for staff member 5 who began work in June.

Plan of Correction: An assigned administrative staff person will make phone calls to obtain two references for staff member 5. In the future, when there are not any responses to emails requesting references, administrative staff will make sure phone contacts are completed prior to new staff beginning employment.

Standard #: 22VAC40-185-420-A
Description: Based on a review of the written policies and procedures provided to parents before children begin attending the program, and interviews with administrative staff, there was information not provided as required to both parents and staff. Evidence: There was not a complete written policy regarding medication, operating information, daily schedule, philosophy, arrival/departure, lines of authority, a statement about mandated child abuse reporting, parent visitation rights, communication with parents during an emergency, application of sunscreen, diaper ointment and insect repellent, all food policies, discipline methods and termination policies.

Plan of Correction: The child care director has started adapting written policies recently written for the summer camp and will make sure all required written policies are written according to the requirements in the minimum standards and provided to parents and staff. Administrative staff will make sure all new parents and staff are given copies of written polices and procedures.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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