VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AlphaBEST at Buckland Mills Elementary
10511 Wharfdale Place
Gainesville, VA 20155
(703) 453-7110

Current Inspector: Stephanie Reed (540) 272-6558

Inspection Date: July 24, 2018

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 63.2 General Provisions. 63.2 Child Abuse and Neglect 63.2 Licensure and Registration Procedures 63.2 Facilities and Programs.. 22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:

Consultation provided on background checks, staff files, medication being locked at all times and the need to audit medication authorizations to ensure they are up to date.

Comments:

An unannounced monitoring inspection was conducted today. The children were engaged in free play at the beginning of the inspection and then transitioned into their zones. Seventy two children were present with 10 staff. During the inspection an additional 11 children arrived from summer school. Ten staff files and seven children's files were reviewed today as well as a sample size of medication for 8 children. Please submit your plan of correction by 7/27/18. Arrival time: 12:45 pm Departure time: 3pm

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on a review of 10 staff files and an interview with the director, it was determined that one staff did not have a file on site. Evidence: Staff B has been at the center for 2 to 3 weeks and there was no file on site at the beginning of the inspection.
Plan of Correction:	The file was sent to the site during the visit, but we will make sure they are on site on the first day moving forward.
Standard #:	22VAC40-185-510-C
Description:	Based on a review of a sample size of eight medications, it was determined that medication authorization for two children had not been renewed after 10 work days. Evidence: Parental authorization for Benadry for child A was dated 6/12/18 and the medication authorization had not been renewed. Parental authorization for Tylenol for child B was dated 6/11/18 and the medication authorization had not been renewed.
Plan of Correction:	We reminded the parent that we were still waiting on the form from the doctor for the Benadryl and had her complete a new 10 day form while she waits for it. The Tylenol was sent home with the other parent.
Standard #:	22VAC40-185-510-J
Description:	Based on observation, it was determined that medication was not kept locked. Evidence: The Licensing Inspector observed two large unlocked containers of medications in the office. The door to the office was open and unlocked.
Plan of Correction:	The medications were moved back to their locking containers and the office doors will remain locked. We reminded staff to close the door behind them.
Standard #:	22VAC40-185-550-D
Description:	Based on a review of the escape drill log and an interview with the director, it was determined that the center is not practicing monthly evacuation drills. Evidence: The center had not completed an evacuation drill for June 2018.
Plan of Correction:	The area manager reminded the site directors that the drill that was done in June was before summer camp so another drill was necessary with the summer camp students. A drill was completed 7/27, another will be completed before the end of July and we will continue doing them monthly moving forward.
Standard #:	22VAC40-191-60-C-2
Description:	Based on a review of ten staff files and an interview with the director, it was determined that one staff did not have a central registry finding on file within 30 days of employment. Evidence: Staff A was hired on 6/11/18 and does not have a central registry finding on file.
Plan of Correction:	The HR representative has been following up with CPS but they are behind. We will continue following up with them and will document these attempts until the finding is received. The employee will continue to be with another teacher at all times.