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Children's Academic Center, Inc
270 Alleghany Springs Road
Shawsville, VA 24162

Current Inspector: Julia Kimbrough (804) 921-7596

Inspection Date: July 3, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 STAFFING AND SUPERVISION.
32.1 Report by person other than physician

Technical Assistance:
Sight and sound supervision of children. Field-trip procedures.

Comments:
The licensing inspector conducted an unannounced self report of incident inspection. Staff were interviewed and other documentation was reviewed. There were 2 resulting violations cited. Please contact me if you need further assistance. Thank you for your cooperation.

Violations:
Standard #: 22VAC40-185-340-A
Description: Based on interviews with staff and reviewing related documents the center failed to maintain compliance with this standard as required relating to an incident on a field trip. Evidence: Staff #1 stated while interviewed that child #1, 6 years old, was left inside the vehicle for approximately 30 minutes while the other children were playing at the park. Staff #1 stated that she did not know that the child did not exit the vehicle when the other children exited and headed to play at the park. Staff #1 stated that she did not do a head count to ensure that all the children, she had transported in her vehicle, had exited. Staff #1 stated she did leave the windows partially down, and that it was not as hot and humid of a day as it had been the days previously. Staff #1 and #2 stated during interviews that a child came to staff #2 approximately 5 minutes (about 28 minutes into playing at the park) prior to the time to leave asking where child #1 was, that she had been looking all over for him. At that time staff #2 reviewed the area by sight and didn't see child #1, whom she admitted is often a wanderer. She then told staff #1 of the child possibly missing. Staff #1 immediately called all the children into a group to be watched by staff #3, while staff #1 and #2 looked for child #1. Staff #1 went towards the parking lot where she had parked and found the child strapped in his car seat, with a red flushed face, sweating, and fully alert. Staff #1 helped remove the child from the vehicle and they joined the group of children. He was given water to drink, and asked if he wanted to play for a little bit, he stated yes. Staff #1-#3 stated, in writing, that the child was acting normally and had no other issues at that time, or the rest of the day. Staff #1 failed to ensure the care, protection, and guidance of child #1 during the 30 minutes the child was alone in the parked car, in the parking lot of the park which all staff stated was more busy than normal. Staff #1 did not ensure that all the children had exited her vehicle before allowing the children to go into the park to play on 6-27-18.

Plan of Correction: During this field trip this incident did happen, we all here at Children's Academic Center are Mandated reporters, even if it means on our own self. The teacher and Director did report this incident to the appropriate sources. The teacher have made a "Field Trip Attendance Sheet" for each field trip that is post in each vehicle. The states the name of the child, a departure column, arrival column, departure column, arrival column, to keep up with each child at each step of the trip. Also, the children are wearing number necklaces to help with accountability. Staff shall verify that all children have been removed from the vehicle at the conclusion of any trip. Staff have been dismissed from the center.

Standard #: 22VAC40-185-340-F
Description: Based on interviews with staff and reviewing related documents the center failed to maintain compliance with this standard as required relating to an incident on a field trip. Evidence: Staff #1 stated during her interview that child #1, 6 years old, was left inside her vehicle for approximately 30 minutes while the other children were playing at the park. Staff #1 stated that she did not know that the child did not exit the vehicle when the other children exited and headed to play at the park. Staff #1 stated that she did not do a head count to ensure that all the children, she had transported in her vehicle, had exited. Staff #1 stated she did leave the windows partially down, and that it was not as hot and humid of a day as it had been the days previously. Staff #2 stated during interview that she did not count the number of children that were in her class/grouping once they reached the park and exited the vehicles and went off to play at the park, child #1 was in her class/grouping. Staff #2 stated she was supervising the children playing, but that she did not know that child #1 was missing from her class/grouping for the 30 minutes he was inside the vehicle of staff #1 because she had not done any head counts at the time at the park. Staff #1 and #2 stated during interviews that a child came to staff #2 approximately 5 minutes (about 28 minutes into playing at the park) prior to the time to leave asking where child #1 was, that she had been looking all over for him. At that time staff #2 reviewed the area by sight and didn't see child #1, whom she admitted is often a wanderer. Staff #1 went towards the parking lot where she had parked and found the child strapped in his car seat, with a red flushed face, sweating, and fully alert. Staff #1 helped remove the child from the vehicle and they joined the group of children. He was given water to drink, and asked if he wanted to play for a little bit, he stated yes. Staff #1-#3 stated, in writing, that the child was acting normally and had no other issues at that time, or the rest of the day. Staff #2 failed to maintain sight and sound supervision of child #1 during the 30 minutes he was missing, in which time she was unaware a child was missing from her group/class. Staff #2 did not ensure that she had all the children in her group accounted for once the children exited all vehicles and proceeded to play at the park and during the 30 minutes of play at the park on 6-27-2018.

Plan of Correction: During this field trip this incident did happen, we all here at Children's Academic Center are Mandated reporters, even if it means on our own self. The teacher and Director did report this incident to the appropriate sources. The teacher have made a "Field Trip Attendance Sheet" for each field trip that is post in each vehicle. The states the name of the child, a departure column, arrival column, departure column, arrival column, to keep up with each child at each step of the trip. Also, the children are wearing number necklaces to help with accountability. Staff shall verify that all children have been removed from the vehicle at the conclusion of any trip. Staff have been dismissed from the center.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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