VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Happy Feet Early Learning and Child Center
37 Ellsworth Street
Martinsville, VA 24112
(276) 403-4183

Current Inspector: Rebecca Forestier (540) 309-2835

Inspection Date: Oct. 10, 2018

Complaint Related: No

Areas Reviewed:

VENDSUB-000 ADMINISTRATION VENDSUB-000 STAFF QUALIFICATIONS AND TRAINING VENDSUB-000 PHYSICAL PLANT VENDSUB-000 STAFFING AND SUPERVISION VENDSUB-000 PROGRAMS VENDSUB-000 SPECIAL CARE PROVISIONS AND EMERGENCIES VENDSUB-000 SPECIAL SERVICES

Comments:

A Subsidy Health and Safety inspection was conducted on 10/10/2018 to review supplemental health and safety requirements. There were 16 children, ages 2 months-3 years and 3 staff providing direct care and supervision and 2 support staff (the program administrator and cook) present during today's inspection. The inspector reviewed 5 children's records and 4 staff records, there was not a record available for one of the staff members, during today's inspection. The facility does not administer medication. The children were observed in the following activities: during breakfast, during free choice play, being read to, and during lunch. Infants were observed being fed and allowed to sleep on demand. Diapering was also observed. The inspector reviewed the emergency procedures and emergency supplies during the inspection today. The inspector discussed the following with various site staff: attendance requirements, children's allergies, nutrition, and program administration. The inspector offered to provide a training session for the staff at the program?s convenience. A licensing inspection was also conducted on this date; the two inspections combined cover all subsidy health and safety requirements. Only subsidy requirements that are not covered in licensing standards are reviewed during this supplemental inspection. Violations were found during the supplemental subsidy health and safety inspection and are identified on the violation notice. The inspector arrived for the inspection at 8:50 a.m. and departed at 2:45 p.m. Thank you for your time today. If you have any questions, please contact Becky Forestier at 540-309-2835.

Violations:

Standard #:	VENDSUB-000-005-B
Description:	Based on reviewed of attendance records and discussion with the staff, the vendor failed to maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. The attendance record for the infant class room documents arrivals as they occur. Staff stated that they only document departures as they occur if a child leaves earlier than their normal leaving time. 2. The attendance record for the 2-3 year old classroom documents arrival as they occur. Staff stated that they only document departures as they occur if a child leaves earlier than their normal leaving time. 3. There was no attendance taken in the 2-3 year old classroom as of 9:20 a.m. on the day of the inspection, 10/10/2018, nor had the attendance been taken on the previous day 10/09/2018.
Plan of Correction:	Per the program administrator: the program administer will review the attendance policy, will revamp and retrain the staff to take attendance every day and they must follow the company's attendance policy.
Standard #:	VENDSUB-000-012-B
Description:	Based on record review, the vendor failed to ensure that all staff complete the Virginia Preservice Training within 90 days of hire. Evidence: 1. The record for Staff #1 did not contain documentation of having completed the Virginia Preservice Training. The date of hire for Staff #1 is documented in the staff record as 08/04/2014. 2. The program administrator stated that there was no record available for review for Staff #4.
Plan of Correction:	Documentation of the course will be placed in the record. The program administrator will get a record for Staff #4.
Standard #:	VENDSUB-000-012-E
Description:	Based on record review, the vendor failed to ensure that all staff complete CPR/First-Aid certification within 30 days of hire as required. Evidence: 1. The record for Staff #3 did not contain documentation of having a current CPR/First-Aid certification. The date of hire for Staff #3 is documented in the staff record as 05/19/2018. 2. The program administrator stated that there was no record available for review for Staff #4. 3. The record for Staff #5 did not contain documentation of having a current CPR/First-Aid certification. The date of hire for Staff #5 is documented in the staff record as 07/16/2018.
Plan of Correction:	The program administrator will schedule a class.
Standard #:	VENDSUB-000-031-B-1
Description:	Based on the review of the emergency preparedness plans and discussion with the staff, the vendor failed to include a reunification plan in the evacuation procedures. Evidence: There was no reunification plan included in the evacuation procedures of the facilities emergency preparedness plan.
Plan of Correction:	The program administrator will evaluate the model form and complete.
Standard #:	VENDSUB-000-031-B-2
Description:	Based on the review of the emergency preparedness plans and discussion with the staff, the vendor failed to include a reunification plan in the shelter-in-place procedures. Evidence: There was no reunification plan included in the shelter-in-place procedures of the facilities emergency preparedness plan.
Plan of Correction:	The program administrator will evaluate the model form and complete.
Standard #:	VENDSUB-000-031-B-3
Description:	Based on the review of the emergency preparedness plans and discussion with the staff, the vendor failed to include a reunification plan in the lockdown procedures. Evidence: There was no reunification plan included in the lockdown procedures of the facilities emergency preparedness plan.
Plan of Correction:	The program administrator will evaluate the model form and complete.