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Caterpillar Clubhouse #2
101 Leroy Bowen Drive
Lynchburg, VA 24502
(434) 239-3140

Current Inspector: Kelly Campbell (540) 309-2494

Inspection Date: March 7, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-80 SANCTIONS.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Comments:
An unannounced monitoring inspection was completed on 3/7/19. There were 110 children present in seven groupings from 2 months through 12 years present. Six children's records and five staff records were reviewed. Three medications were also reviewed. The inspector arrived at the center 10:45 am and departed at 3:45 pm. The children were observed during movie times, during free time in the classrooms, during lunch, during outside times, and during nap.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on record review, the center failed to ensure that each child's record contained documentation of all required information. Evidence: 1. The records for children #2, 3, and #6 were all missing documentation of allergies, if any, that the child may have or chronic physical problems, pertinent developmental information and any special accommodations needed, if any. Child #5 was missing documentation of allergies, if any. All of the spaces on the forms for this information to be documented for these children were left blank. 2. There was no second emergency contact documented for child #6. There was no work place for the guardian of child #6 (there was a work phone number documented). There was no grade level documented for child #6. The director verified that the child who is five years old does attend school.

Plan of Correction: All of the information for evidence #2 was documented in the child's record during the inspection. The director will ask the parents to document allergies and chronic physical problems, etc, if any, on the forms.

Standard #: 22VAC40-185-350-E-4
Description: Based on observation and interviews, the center failed to ensure that for children three years to the age of eligibilty to attend public school that there was one staff member for every 10 children. Evidence: 1. There were 21 three year old children observed at approximately 11:00am in a classroom with two staff. According to staff, the 21st child arrived at 10:05 am. 2. There were 39 children observed in the school-age group during the lunch time. One child in the group was four years old which would require one staff for every 10 children.

Plan of Correction: This was corrected at 11:13 am for the three year old children when one child was picked up by the parent. A third staff person was added with the group of school age children after the rest period.

Standard #: 22VAC40-185-430-I
Description: Based on observation, the center failed to ensure that all personal articles were individually assigned. Evidence: 1. There were four pacifiers in the infant room that were observed and were not labeled.

Plan of Correction: All pacifiers will be labeled.

Standard #: 22VAC40-185-440-E
Description: Based on observation, the center failed to ensure that there was at least 12 inches of space between occupied cots. Evidence: 1. There was a group of 14 children observed in the toddler classroom sleeping on cots. There were nine in one grouping and five in another grouping in two areas of the classroom. The cots in each grouping that were touching or within less than three inches in between each of the cots in the groupings.

Plan of Correction: This was corrected during the inspection. The teacher moved the cots to at least 12 inches in between the occupied cots.

Standard #: 22VAC40-185-500-A
Description: Based on observation and interview, the center failed to ensure that hand washing was practiced as required. Evidence: 1. A seven month old child was observed being given a bottle. The infant could hold the bottle and was observed feeding their own self. The child's hands were not washed prior to holding the bottle while feeding. 2. The staff person who was holding the infant was asked if the child's hands were washed and stated that she forgot to wash the child's hands.

Plan of Correction: The director will remind staff of proper hand washing requirements.

Standard #: 22VAC40-191-60-C-2
Description: REPEAT VIOLATIONS Based on record review, the center failed to ensure that each staff person had a completed search of the central registry within 30 days of employment. Evidence: 1. There was no completed search of the central registry for staff #1 and #3. The hire dates were: 1/28/19 and 1/30/19, respectively.

Plan of Correction: The director will follow up with the central registry and ensure future searches are sent within seven days.

Standard #: 63.2(17)-1720.1-B-3
Description: Based on record review and interview, the center failed to ensure that there was documentation that a search of the central registry was sent for all staff who had disclosed residing in another state within the last five years. Evidence: 1. There was no documentation that a search of the central registry was sent for staff #3 who disclosed on the Sworn Statement on 1/21/19 that she had lived in another state within the past five years. Staff #3 was hired 1/30/19.

Plan of Correction: The director will provide documentation of the search that was sent.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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