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Chesterbrook Academy #828
42097 Braddock Road
Aldie, VA 20105
(571) 367-4322

Current Inspector: Tameika King (804) 629-7486

Inspection Date: April 5, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Child Abuse & Neglect

Comments:
A self-reported incident regarding sight and sound supervision of children was investigated on 4/5/2019 between the hours of 10:35am and 3:30pm. Based on evidence gathered, violations were cited and can be seen on the violation notice. A monitoring inspection was conducted in conjunction with the supervision investigation. At the start of the inspection there were a total of 118 children with 21 staff; all ratios were incompliance. A total of 6 children?s files and 5 staff files were reviewed. The children were observed (list of activities) and other organized activities. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:
Standard #: 22VAC40-185-40-E
Description: Based on a review of the center's policies and procedures and the center's video footage, it was determined that the licensee did not ensure that staff followed the center's policies and procedures required by the standards supervision of children in care.
Evidence:
1. The center's policies and procedures regarding supervision of children states that, staff must account for children in care at all times.
2. On 3/20/2019 at approximately 4:05pm, Staff #5 (acting lead teacher) was observed standing in the open doorway between the Intermediate B (3 year old) classroom and the outside playground.
3. At the same time, 15 children were observed standing in a line waiting to go outside. Child #1 is the last child in line.
4. Staff #4 (assistant teacher) left the classroom to supervise one child that ran out to the outside playground without their name being called by Staff #5.
5. While standing in the doorway, Staff #5 is observed calling the children's names, and the children run outside one-by-one. 13 additional children were observed leaving the classroom.
6. At approximately 4:06pm Staff #5 steps away from the door to go onto the playground while Child #1 remained in line waiting for their name to be called.

Plan of Correction: To prevent a child being left unsupervised during transition, Teacher A will be at the front of the line with the door open while Teacher B stands in the back of the line. Teacher B will remain in the back of the line until all children exit the building. Once all the children have crossed the threshold and they are in line Teacher B will exit the building and will do a count of the children and tell Teacher A "I have ____(whatever the number) and Teacher A will confirm the number of children from the information on the tablet. In the event a child breaks the line and runs over to another playground while in transition Teacher A or Teacher B will call the management team from their walkie talkie. Teacher B will retrieve the child, as Teaher A bring the children back into the building to regroup and begin the transition again. Manager will assist in the transition and the transition will start again to ensure all children are accounted for. A transition training will take place for all teachers to discuss how to prevent distraction during transition. In this training there will be an emphasis on no communication with anyone outside the other teachers transitioning the children in the class. All communication outside of the transition taking place will be placed on hold until the transition is complete. This includes communication with management, parents and other teachers. The focus will remain on the children until the transition is complete.

Standard #: 22VAC40-185-340-A
Description: Based on interviews and review of the center's video footage, it was determined that the licensee did not ensure care, protection and guidance of children in care.
Evidence: On 3/20/2019, Staff #5 left Child #1 alone and unsupervised by any staff in the Intermediate B (3 year old) classroom for approximately 3 minutes. Child #1 was found by Staff #6 who was walking past the Intermediate B classroom. Staff #4 and Staff #5 was unable to carry out their job responsibility of ensuring care and protection of a child in their care, as Staff #4 and Staff #5 were unaware that Child #1 was not on the playground until the child was brought out on the outdoor playground by school management.

Plan of Correction: To prevent a child being left unsupervised during transition, Teacher A will be at the front of the line with the door open while Teacher B stands in the back of the line. Teacher B will remain in the back of the line until all children exit the building. Once all the children have crossed the threshold and they are in line Teacher B will exit the building and will do a count of the children and tell Teacher A "I have ____(whatever the number) and Teacher A will confirm the number of children from the information on the tablet. In the event a child breaks the line and runs over to another playground while in transition Teacher A or Teacher B will call the management team from their walkie talkie. Teacher B will retrieve the child, as Teaher A bring the children back into the building to regroup and begin the transition again. Manager will assist in the transition and the transition will start again to ensure all children are accounted for. A transition training will take place for all teachers to discuss how to prevent distraction during transition. In this training there will be an emphasis on no communication with anyone outside the other teachers transitioning the children in the class. All communication outside of the transition taking place will be placed on hold until the transition is complete. This includes communication with management, parents and other teachers. The focus will remain on the children until the transition is complete.

Standard #: 22VAC40-185-340-F
Description: Based on interviews and review of the center's video footage, it was determined that the licensee did not ensure that children under the age of 10 years old were in actual sight and sound supervision at all times.
Evidence:
1. On 3/20/2019 at approximately 4:05pm, Staff #5 was observed standing in the open doorway that leads directly from the Intermediate B classroom to the outside playground while 14 children were observed exiting the classroom and going outside on the playground.
2. At approximately 4:06pm Staff #5 is observed stepping away from the open door allowing the classroom door to close behind them while the 15th child (Child #1) remained in the classroom alone and unsupervised inside the room. Child #1 was left alone and unsupervised for approximately 3 minutes.
3. At approximately 4:09pm, Staff #6 was walking past the Intermediate B classroom and saw Child #1 alone in the room with no staff present.
4. Staff #6 entered the Intermediate B classroom and took Child #1 out onto the playground to rejoin their class.

Plan of Correction: To prevent a child being left unsupervised during transition, Teacher A will be at the front of the line with the door open while Teacher B stands in the back of the line. Teacher B will remain in the back of the line until all children exit the building. Once all the children have crossed the threshold and they are in line Teacher B will exit the building and will do a count of the children and tell Teacher A "I have ____(whatever the number) and Teacher A will confirm the number of children from the information on the tablet. In the event a child breaks the line and runs over to another playground while in transition Teacher A or Teacher B will call the management team from their walkie talkie. Teacher B will retrieve the child, as Teaher A bring the children back into the building to regroup and begin the transition again. Manager will assist in the transition and the transition will start again to ensure all children are accounted for. A transition training will take place for all teachers to discuss how to prevent distraction during transition. In this training there will be an emphasis on no communication with anyone outside the other teachers transitioning the children in the class. All communication outside of the transition taking place will be placed on hold until the transition is complete. This includes communication with management, parents and other teachers. The focus will remain on the children until the transition is complete.

Standard #: 22VAC40-185-520-A
Description: Based on observations, over-the-counter skin products were kept beyond the expiration date. Evidence: Child #6's over-the-counter diaper cream expired 11/2018.

Plan of Correction: Parents will turn their diaper creams into management where managers will check all dates and will bring the diaper creams down to the classrooms. If a cream gets dropped off in a classroom the teachers will bring the creams up to the front office to be given to a manager prior to using the cream.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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