VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care at Great Bridge Intermediate School
253 Hanbury Road
Chesapeake, VA 23322
(757) 366-9622

Current Inspector: Rene Old (757) 404-1784

Inspection Date: May 28, 2019 and May 29, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Technical assistance was provided in the following areas of the standards: 22VAC40-191 (Background checks); 22VAC40-185-(3)-190 (Program Leader qualifications); 22VAC40-185-(2)-70 (Staff records)

Comments:

An unannounced monitoring inspection was conducted on 5/28/19 from 2:15pm - 4:00pm. During the inspection there were 66 school age children in care with four staff. Children were observed participating in various activities in the cafeteria, doing homework, and eating snack. Records were reviewed for seven children while at the facility. The records for four staff were reviewed on 5/29/19 at the central office. There was no medication at the facility. Emergency procedures and emergency supplies were reviewed during the inspection. Areas of non-compliance are identified on the violation notice and were discussed during the exit interview.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on a review of seven children's records and interview, it was determined that the licensee did not ensure that they maintain and keep at the center a complete record for each child enrolled that contains all required information. Evidence 1. The record for child #2 did not contain the address for the second emergency contact. 2. Staff #4 confirmed that the records listed above did not contain all of the required information.
Plan of Correction:	The facility responded: The parents of child #2 will be asked to complete the missing information. All newly enrolled children will have their records reviewed at enrollment to ensure they are complete.
Standard #:	22VAC40-185-70-A
Description:	Based on a review of four staff records, it was determined that the licensee did not ensure that a record is kept for each staff that contains al of the required items. Evidence: 1. The name, address, and telephone number of a person to be notified in an emergency for any of the staff working at the center today was not kept at the center. 2. Staff #4 confirmed that the name, address, and telephone number of a person to be notified in an emergency for staff any of the staff working at the center today was not available for viewing during the inspection.
Plan of Correction:	The facility responded: All staff now have the name, address, and telephone number of a person to be notified in an emergency at the center. Since staff records are kept at the main office, all staff will have the name, address, and telephone number of a person to be notified in an emergency at the center.
Standard #:	22VAC40-185-350-E-5
Description:	Based on on observation and interviews, it was determined that the facility did not ensure that for children, from the age of eligibility to attend public school through eight years, one staff member for every 18 children is maintained at all times children are in care. Evidence: 1. The Licensing Inspector observed the arrival of children to the program from the public school where the program is located and at approximately 2:23pm there were 38 children with two staff present, staff #1 and staff #3. The children present were ages five to ten years old, so the facility was not maintaining the required 1 staff for every 18 children. 2. By 2:26pm, staff #2 arrived at the facility, and now the facility was now in compliance with the required staff-to-child ratio required by the Licensing Standards. 3. Staff #1 (Site Director) confirmed that the facility did not maintain the required staff-to-child ratio from 2:23pm to 2:26pm.
Plan of Correction:	The facility responded: Staff #2, had called to notify us he was running late, and we sent another staff to the facility.
Standard #:	22VAC40-185-540-E
Description:	Based on a review of the emergency supplies at the center, it was determined that the licensee did not ensure that there is one working battery-operated radio in each building used by children. Evidence: 1. There was not a working battery-operated radio available during the inspection. 2. Staff #4 could not find batteries during the inspection to demonstrate that the battery-operated radio was working.
Plan of Correction:	The facility responded: Batteries will be purchased and stored at the center. The radio also works with a hand crank, so we had access to a radio if an emergency had occurred.