VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Sept. 10, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:

According to the program director,the before and after school children are currently working to re-organize their classroom after the summer activities. The preschool and toddler classrooms are currently not being used due to re-organization of equipment.

Comments:

An unannounced, mandated renewal inspection was conducted today. The inspector arrived at 12:55 PM and departed at 3:15 PM. Four children were in care with three staff. Five staff records and a sample size of five children's records were reviewed. It was reported that no children are administered medication and no children's injuries were reported. An exit meeting was conducted with staff 2 prior to closure of the inspection.

Violations:

Standard #:	22VAC40-185-140-A
Description:	Based upon review of five children's records and staff interview, the facility has not ensured that each child has a physical examination by or under the direction of a physician before attending or within one month of attendance. Evidence: 1. The record provided for child 2 indicated a first date of attendance of 1.22.2019. The record does not include results of a physical examination. 2. Staff 1 acknowledged that the results of a physical examination were not obtained.
Plan of Correction:	The facility responded with the following: This family experienced a hardship during which all records were lost. The parent has been reminded that the results of a physical examination must be obtained.
Standard #:	22VAC40-185-160-A
Description:	Based upon review of records, the facility has not ensured that staff submit the results of a tuberculosis screening with in 21 days of hire/volunteering. Evidence: The record provided for staff 5, a volunteer who was on duty by herself with the children during the facility tour, did not include the results of a tuberculosis screening. The record indicated that she began volunteering July 22, 2019.
Plan of Correction:	The facility responded with the following: Staff 5 (volunteer) will obtain the results of a tuberculosis screening.
Standard #:	22VAC40-185-160-C
Description:	Based upon review of five staff records and staff interview, the facility has not ensured that staff re-submit results of a tuberculosis screening every two years. Evidence: 1. The most recent tuberculosis screening in the record provided for staff 3 is dated 8/25/2017. 2. Staff 1 acknowledged that a repeat tuberculosis screening had not yet been obtained by staff 3.
Plan of Correction:	Staff 3 went to obtain her screening however the facility was closed. She will be sent back to obtain results of a screening.
Standard #:	22VAC40-185-60-A
Description:	Based upon review of five children's records, the facility has not ensured that each child's record includes the full street addresses for the two designated persons to be contact in an emergency when a parent cannot be reached. Evidence: The record provided for child 2 includes the names and telephone numbers for two designated emergency contact persons, however the addresses do not include the cities and states or the zip codes
Plan of Correction:	The facility responded with the following: The parent will be required to enter the cities and states or the zip codes for the two designated emergency contact persons.
Standard #:	22VAC40-185-270-A
Description:	Based upon observation and staff interview, the facility has not ensured that areas and equipment inside and outside of the facility are maintained to be safe. Evidence: 1. There is a metal vent cover over the entrance to the crawl space of the building. The vent cover is located along the playground area, within reach of the children. The base of the vent cover has rusted, allowing the vent to be raised. A child could possibly try to enter the craawl space or become pinched by the cover. 2. The lattice that is used to make the area under the back stairs in accessible has rotted exposing sharp edges and popped nails. 3. The children's hand washing sink in the bathroom is pulling away from the wall, creating a pinch point. 4. Staff 1 acknowledged the above needed repairs.
Plan of Correction:	The facility responded with the following: 1. Closures will be attached to the sides of the vent cover so that children cannot raise the crawlspace vent. 2. The lattice along the stairs will be replaced. 3. The sink will be securely attached to the wall.
Standard #:	22VAC40-185-570-E
Description:	Based upon observation and staff interview, the facility has not ensured that prepared infant formula is dated. Evidence: 1. There was a prepared bottle labeled for child 2 and a prepared bottle labeled for child 3 in the door of the kitchen refrigerator. Neither bottle was dated. 2. Staff 1 acknowledged that the bottles were not dated.
Plan of Correction:	The facility responded with the following: Staff will be reminded that bottles must be dated.
Standard #:	22VAC40-191-60-C-2
Description:	Based upon review of five staff records and staff interview, the facility has not ensured that results of a child protective services (CPS) central registry search are obtained within thirty days of employ or the employee is denied continued employment. Evidence: 1. According to the record provided, staff 4 began employment on 8/18/2018. Results of a CPS registry search have not been obtained. The employ of staff 4 has not been denied. 2. According to the record provided, staff 5, a volunteer, began volunteering on 7/22/219. Results of a CPS central registry search have not been obtained. Staff 5 was on duty alone with the children during today's facility tour. 3. Staff 1 verified that CPS central registry searches had not been obtained for staff 4 and staff 5.
Plan of Correction:	The facility responded with the following: 1. The office of background investigations was contacted during today's inspection regarding the requested search for staff 4. 2. A CPS Central Registry Search will be obtained for staff/volunteer 5.