VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association of the Virginia Peninsulas
454 Oak Grove Road
Colonial beach, VA 22443
(804) 493-8163

Current Inspector: Cindy Horne (804) 297-4469

Inspection Date: Sept. 18, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES.

Comments:

An unannounced monitoring inspection was conducted today, September 18, 2019 to determine the facility's compliance with licensing standards. Most but not all standards were reviewed during today's inspection. The inspection was initiated at 3:30 pm and concluded at 5:00 pm. Upon the inspector's arrival, fifteen children were in care with two staff. Children were observed playing a group game in the gym. Later children had bathroom breaks and washed their hands before returning to the cafeteria where they ate snack. Children read for 20 minutes and then had time playing with table-top air hockey game, blocks and coloring sheets. Staff interacted with children in a positive manner and assisted children with homework when needed. Parent pick up was observed with children being signed out. Staff greeted each parent. Children provide their own snack. The facility keeps extra snacks on hand in case a child forgets to bring one. All areas of the facility used for child care were inspected to include the gym, cafeteria and rest rooms. The program has age appropriate materials and supplies. The facility had a parent board with required information posted to include: license, daily schedule, emergency numbers, and evacuation map/procedures. Emergency contact information was reviewed for three staff and five children's records were reviewed. The most recent evacuation drill was documented on 09/10/2019. The two required shelter-in-place drills for the 2019-2020 school year have not yet been conducted. Per staff, currently their are no medications being administered or on site. If you have questions regarding this inspection, please contact the licensing Inspector at 804-662-9758.

Violations:

Standard #:	22VAC40-185-40-J
Description:	Based on interview, the center did not update at least annually their Injury prevention procedures based on documentation of injuries and a review of activities and services. Evidence: Staff #1 stated documentation of injury reports and the injury prevention plan had not been updated.
Plan of Correction:	Per the director: We will review the injury reports and update the injury prevention plan annually.
Standard #:	22VAC40-185-40-K
Description:	Based on interview, the center did not have written playground safety procedures. Evidence: Staff #1 stated she did not have written playground safety procedures.
Plan of Correction:	Per the director: I will have written procedures available to staff on site.
Standard #:	22VAC40-185-60-A
Description:	Based on review of five children's records, the center did not obtain all required information for each child's record. Evidence: 1. The record of child #1 did not contain the house number for the two emergency contacts listed. 2. The record of child #1, #2, #3, #4, #5 did not contain information of previous child care and schools attended by the child. The new child application form did not have this information listed.
Plan of Correction:	Per the director: I will have the parent complete the missing information in the record.
Standard #:	22VAC40-185-70-A
Description:	Based on review of staff records, the center did not ensure the name, address and phone number of a person to be notified in an emergency was kept at the center. Evidence: 1. Staff #1, who was on site and working during the inspection, did not have the name, address and phone number of a person to be notified in an emergency which is kept at the center. 2. Staff #1 stated her emergency contact information was not on site but was in her record at the administrative office.
Plan of Correction:	Per the director: We will have staff provide a copy of their emergency contact to be kept on site.
Standard #:	22VAC40-185-280-B
Description:	Based on observation, the center did not ensure hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. Multiple cleaning products that were identified as belonging to the school, were observed sitting on the window ledge in the cafeteria, unlocked and accessible to children in care. 2. Multiple cleaning products were observed in a plastic bin that did not have a lock. 3. Multiple cleaning products were observed in a unlocked tool box. 4. Staff #1 acknowledged the cleaning products were not locked.
Plan of Correction:	Per the director: We will place all cleaning products in the tool box and place a lock on it. We will ask the school to remove the products in the cafeteria and we will check for them upon opening the program to make sure they are not out.
Standard #:	22VAC40-185-540-B
Description:	Based on observation and interview, the center did not ensure the first aid kit was accessible to staff but not to children. Evidence: 1. The first aid kit for the center was locked however a key could not be located by staff. 2. Staff #1 and staff #2 stated they did not have a key to the first aid kit.
Plan of Correction:	Per the director: A new lock and key will be purchased for the first aid kit and the key will be accessible to staff on site.
Standard #:	22VAC40-185-540-E
Description:	Based on interview, the center did not have a working, battery operated flashlight on each floor of each building that is used by children. Evidence: Staff #1 stated the flashlight was locked in the first aid kit and they did not a a key to access the box.
Plan of Correction:	Per the director: I will purchase a new lock and key for the first aid box that will be accessible to staff.