VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Sowing Seeds Academy
2630 New Market Road
Richmond, VA 23231
(804) 795-2336

Current Inspector: LaTasha Smith (804) 588-2362

Inspection Date: Oct. 4, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191)

Comments:

An unannounced focused inspection was completed on October 4, 2019 from approximately 10:30 a.m. to 1:45 p.m. to review compliance of specific standards. Fifteen children were in care and eight staff were on premises during the inspection. Staff and children were observed in classrooms and outside, engaged in activities to include outdoor play, activities for infants, and structured learning time. Interviews and interactions were conducted and five children?s records and ten staff records were reviewed. There are currently no children taking medications. The director/owner was present at the exit interview at which time inspection findings were reviewed and an Acknowledgement of Inspection form was signed and left with the licensee. See the violation notice on the Department?s public web site for violations of the Standards. Please complete the "plan of correction" and "date to be corrected" for each violation cited on the violation notice and return it within five business days of receipt. Specify how the deficient practice will be or has been corrected. The plan of correction should contain: 1) step(s) to correct the noncompliance with the standard(s), 2) measure(s) to prevent the noncompliance from occurring again and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s).

Violations:

Standard #:	22VAC40-185-160-A
Description:	Based on a review of staff records, the licensee failed to ensure that a staff submit documentation of a negative tuberculosis screening no later than 12 days after employment or completed within 12 months prior to employment for one of ten staff. Evidence: 1. Staff #1's record, hired on August 7, 2019, contained a negative tuberculosis test dated November 6, 2017. 2. Administrator #1 acknowledged the test was not obtained within the required 12 month time frame of hire.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-60-A
Description:	Based on a review of children?s records, the licensee failed to maintain all the elements of a child?s record for two of five children. Evidence: 1. Child #1 and Child #2's records contained incomplete emergency addresses. 3. Administrator #1 acknowledged these records lacked two complete emergency contacts.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-70-A
Description:	Based on a review of staff records and interview, the licensee failed to maintain all the elements of staff?s records for two of ten staff. Evidence: 1. Staff #2's record, hired on September 15, 2019, lacked two references. Staff # 3's record, hired September 10, 2019, as a program leader, lacked documentation of the experience required for the job position. 2. Administrator #1 reported that Staff #3 has the relevant work experience but acknowledged this information was not documented in these staff records.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-370
Description:	Based on observation and interview, the licensee failed to ensure that when an infant is placed in his crib, he shall be placed on his back. Evidence: 1. An infant was observed being rocked to sleep by Staff #1 after which he was observed lying on his stomach in a crib. In an interview with Staff #1, it was determined that the child is eleven months old and that he was placed in the crib on his stomach.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-60-B
Description:	Based on a review of staff records, the licensee failed to obtain a sworn statement completed prior to the first day of employment for two of ten staff. Evidence: 1. Staff #1's record, hired on August 7, 2019, and Staff #2's record, hired on September 15, 2019 lacked sworn disclosure statements. 2. Administrator #1 acknowledged these staff did not complete sworn disclosure statements as required.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-60-C-2
Description:	Based on a review of staff records and interview, the licensee failed to obtain a central registry finding within 30 days of employment for six of ten staff and employment was not discontinued. Evidence: 1. Staff #1, Staff #4, Staff #6, Staff #7, Staff #8, and Staff #9's records, all hired on August 7, 2019, lacked central registry findings. Staff #5's record, hired on August 26, 2019, lacked central registry findings. There was no documentation in the records of follow up with the Office of Background Investigations when the results were not received within thirty days. 2. In an interview with Administrator #1, it was determined that all the requests were returned to the center on September 23, 2019 due to an error in which she is correcting and will resubmit. Administrator #1 acknowledged there was no follow up with the Office of Background Investigations.
Plan of Correction:	Not available online. Contact Inspector for more information.