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Frog Pond Early Learning Center
7204 Harrison Lane
Alexandria, VA 22306
(703) 765-7663

Current Inspector: Tameika King (804) 629-7486

Inspection Date: Nov. 7, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-191 Background Checks (22VAC40-191)
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures

Technical Assistance:
Background checks for one or more staff members were either missing or incomplete during today?s inspection. Licensee must provide documentation to the Licensing Inspector that the missing/incomplete background checks have been sent out within 10 calendar days of today's inspection. Failure to do so could potentially result in enforcement action.

Comments:
Today an unannounced Monitoring Inspection took place between the hours of 10:00am and 2:50pm. At the start of the inspection there were a total of 50 children with 9 staff; all ratios were incompliance. A total of 5 children?s files and 6 staff files were reviewed. The children were observed playing outside, blowing bubbles, playing with large building blocks, feeding leaves to the goats, eating peas from the garden, helping set out nap cots with the staff and other organized activities. Today's lunch is a chicken leg with gravy, zucchini and yellow squash, whole wheat bread and fresh fruit. Staff interactions with children were positive in nature. If you have any questions or concerns, please feel free to contact me at whitney.mcgrath@dss.virginia.gov. Thank you for your cooperation during this inspection.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review, the center has not obtained a physical exam for each child within the first 30 days of attendance.
Evidence: Child #1 (date of enrollment: 9/24/2019) file does not contain a physical exam.

Plan of Correction: I'll hand the blank physical form to the parents tomorrow and request the completed physical.

Standard #: 22VAC40-185-160-C
Description: Based on record review, staff did not submit the results of a follow-up tuberculosis (TB) screening at least every two years from the date of the initial screening.
Evidence: Staff #2 most recent documented TB screening is dated 7/14/15. Staff #6 most recent documented TB screening is dated 10/30/17.

Plan of Correction: I'll give the form to Staff #2 to get completed. Staff #6 has gone for a repeat screening is scheduled to have the reading completed tomorrow.

Standard #: 22VAC40-185-70-A
Description: Based on record review, staff records did not contain all required information.
Evidence: Staff #6 file did not contain documentation of two reference checks.

Plan of Correction: I will make sure they get completed.

Standard #: 22VAC40-185-240-A
Description: Based on record review, staff did not received orientation training by the end of their first day assuming job responsibilities.
Evidence: Staff #2 (date of hire: 6/2014) file did not contain documentation of orientation training.

Plan of Correction: We'll get it done.

Standard #: 22VAC40-185-510-N
Description: Based on a review of medications and authorizations, medications with expired authorizations were not returned to the child's parents within 14 days.
Evidence: Child #6's medication authorization expired on 10/9/2019. Child #7's medication authorization expired on 10/6/2019. Both child's medications were observed on site.

Plan of Correction: I'll hand the medications back to the parents.

Standard #: 22VAC40-191-60-C-2
Description: Based on record review, the licensee did not obtain a central registry finding within 30 days of employment for one employee.
Evidence: Staff #5 (date of hire: 4/16/2019) file does not contain the results for a central registry (CPS) background check.

Plan of Correction: There is documentation that the background check was sent to OBI and was returned as incomplete. The check was resent on 5/9/2019 but the results have not been received. I will contact OBI to follow-up about the results.

Standard #: 63.2(17)-1720.1-A
Description: Based on record review, employees did not undergo a repeat background check every five years.
Evidence: Staff #2 most recent documented central registry (CPS) background check is dated 8/16/2013.

Plan of Correction: The repeat background check was sent out but we have not received the results. I will follow-up with OBI about the results.

Standard #: 63.2(17)-1720.1-B-3
Description: Based on record review, the licensee has not obtained an out-of-state central registry background check for an employee that has resided outside the state of Virginia within the last 5 years.
Evidence: Staff #5 sworn disclosure statement states that they have lived in the state of Alabama and Maryland within the last five years. There is no central registry background check results from Alabama or Maryland for this employee.

Plan of Correction: The Maryland background was sent but the results have not been received. I will follow-up to find out where the results are. The Alabama background check was not completed but we will send out the background check.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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