VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Warwick Kids Academy
9288 Warwick Boulevard
Newport news, VA 23607
(757) 247-3360

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: Nov. 20, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

An Renewal Inspection was conducted on November 20, 2019 from approximately 8:00 a.m. until 1:30 p.m.. Upon entrance there were 50 children with 6 staff members present with children. The sample size of records reviewed included 8 children's and 6 staff records. Children were observed preparing for and eating breakfast, participating in circle time and saying the pledge of allegiance. The results of the inspection were reviewed and verified with the center owner during the exit interview. There were no medications on site. Areas of non-compliance were noted on the violation notice. Please contact the licensing inspector with any questions (757) 404-0568. Inspection was amended on 11-26-2017.

Violations:

Standard #:	22VAC40-185-40-I
Description:	Based on documentation review and staff interview, the licensee did not ensure the center shall develop written procedures for injury prevention. Evidence: The center director confirmed there was not a written policy for injury prevention
Plan of Correction:	Center owner will locate or rewrite.
Standard #:	22VAC40-185-60-A
Description:	Based on record review of 8 children' s records, the licensee did not ensure to maintain and keep at the center a separate record for each child enrolled which contained all required information. Evidence: The following children's records were determined incomplete as they did not include the following; 1) The record for Child #1 does not include the employment location for both parents listed and the employment phone number for one parent listed, does not include previous childcare attended and name of any programs child is concurrently attending. 2) The record for Child #2 does not include the complete addresses for both emergency contacts. The street name , city, state and zip code were missing. 3) The record for Child #3 does not include the employment location and phone number for 1 parent listed, 1 emergency contact listed does not have a home address listed. 4) The record for Child #5 does not include the employment location and phone number for both parents listed and 1 emergency contact does not have a home address listed. 5)The record for Child #6 does not include the employment location for both parents listed, and does not include employment phone number for 1 parent listed and the name of programs concurrently attending. 6)The record for Child #7 does not include the employment location and phone number for both parents listed and the name of any programs child is concurrently attending. Center Director verified the information was missing from the children's records.
Plan of Correction:	All children's records are in process of being completed and will be done by 11-30-2019
Standard #:	22VAC40-185-70-A
Description:	Based on a record review and staff interviews, the licensee did not ensure staff records were kept for each staff person with all required information. Evidence: The following records were missing information as listed below and verbally confirmed by the center owner. 1) The records for staff #1, staff #2, staff #3 and staff #4 did not include the date of hire, documentation of two or more references as to character and reputation as well as competency were checked before employment or volunteering, 2 )The records for staff #2 and staff #5 did not include the name, address and telephone number of a person to be notified in an emergency and documentation of health related information that may interfere with the job. 3) The record for staff #5 did not include written information to demonstrate that the individual possesses the education, orientation training, staff development, certification, and experience required by the job position. Staff #5 is one of two designated program directors. Center director reported the following start dates for staff #1, began on 7-5-2019, staff #2, began on 9-20-19, staff #3, began on 10-11-2019 and staff #4, began on 9-4-2019.
Plan of Correction:	All staff folders will be reviewed for any missing items.
Standard #:	22VAC40-185-90--A
Description:	Based on review of 8 records and staff interviews, the licencee did not ensure to obtain a parent agreement in child's record by the first day of attendance. Evidence: The record for child #4, first date of attendance was 7-2-2019 was missing the following agreements. 1) An authorization for emergency medical care should an emergency occur when the parent cannot be located immediately unless the parent states in writing an objection to the provision of such care on religious or other grounds 2) A statement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the center; and 3) A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately
Plan of Correction:	The agreements will be signed and paled in the folders
Standard #:	22VAC40-185-270-A
Description:	Based on observation and staff interviews, the licensee did not ensure areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin. Evidence: The following physical plant areas were noted as posing a health and safety concern for the children in care; 1) Inside building #3 there was a sharp tack/nail protruding from the window frame. On the large playground, the following physical plant areas were noted as posing a health and safety concern for the children in care; A) On building #3 the plastic base around the building has 4 holes in the back and 3 holes near the front door and they measure between 1 inch and 2 inches long and 1 inch to 2 inches wide. The holes have sharp and pointed exposed edges of plastic and are easily accessible to children on the playground. B) The wooden frame on the white plastic gate a a protruding screw between 1/2 to 1 inch long. C) The wooden deck near the entrance to building #3 has an area of deteriorating wood that measured between 12 and 13 inches long and there is a hole in the deck that measured between 4 and 5 inches long and 2 to 3 inches wide. D) The ramp leading into building #3 has an area of deteriorating wood on the railing for the wooden ramp that measured between 3 to 4 inches long and 1 to 3 inches wide.
Plan of Correction:	The center owner will get a temporarily fix for some items today and the others by 12-6-19
Standard #:	22VAC40-185-500-A
Description:	Based on observation and staff interviews, the licensee did not ensure that children's hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. Evidence: The five year old children were observed preparing for and eating breakfast and they did not wash their hands prior to eating. This was verbally confirmed by the center owner.
Plan of Correction:	Center owner will make sure kids wash hands before meals and not use sanitizer as a replacement.
Standard #:	22VAC40-185-560-G
Description:	Based on observation and staff interviews, the licensee did not ensure that when food brought from home the food container shall be sealed and clearly dated and labeled in a way that identifies the owner. Evidence: Child #9 was observed eating food brought from home during breakfast time and the center director confirmed it was food brought from home. The food container was not labeled or dated.
Plan of Correction:	Parents will label and date.
Standard #:	22VAC40-185-560-K
Description:	Based on observation and staff interviews, the licensee did not ensure tables are sanitized before and after each use for feeding. Evidence: The five year old children were observed eating breakfast. After the children finished breakfast the table was sprayed with a soap and water solution and then wiped down. The table was not sanitized after eating and the center owner indicated "we do the sanitizing before we eat".
Plan of Correction:	We will now sanitize before and after meals/snacks.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on 6 records reviewed and staff interviews, the licensee did not ensure an Office of Background Investigation (OBI) fingerprinting determination letter stating eligible for hire was completed prior to staff beginning employment. Evidence: The following staff did not have finger printing conducted as required. 1) The date of hire and training for staff #2 was reported by the center director as 9/20/2019 and the the OBI letter available for review is dated 9-26-2019. 2) There is not documentation of an OBI letter available for review for staff #6 and center owner reported date of hire as 6-2-2015. Staff #6 was observed working during the inspection.
Plan of Correction:	Center will locate the checks.
Standard #:	63.2(17)-1720.1-B-3
Description:	Based on a record review and staff interviews, the licensee did not ensure to obtain a copy of the results of a search of the central registry or equivalent registry maintained by any other state in which the individual has resided in the preceding five years for any founded complaint of child abuse or neglect against him. Evidence; The record for staff #7, date of hire 2-20-2018 did not include a CPS finding from the other state (New York) outside of Virginia where they have lived within the last 5 years. The state outside of Virginia was listed on the Sworn Statement for Staff #7. The record for staff #1, date of hire was reported as 7-5-2019 and did not include a CPS finding from the other state (California) outside of Virginia where they have lived within the last 5 years. The state outside of Virginia was listed on the Sworn Statement for staff #1 Staff #1 and staff #7 were observed working during the inspection.This information was confirmed by the Center Director.
Plan of Correction:	The center owner will get the checks.