VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Seven Oaks Academy II, Inc
14621 Richmond Highway
Woodbridge, VA 22191
(703) 490-3546

Current Inspector: Shawanda Henderson (540) 216-1434

Inspection Date: Nov. 20, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 63.2(17) License & Registration Procedures

Comments:

An unannounced renewal inspection was conducted beginning at 10:00 a.m. and ending at 3:30 p.m. with the director and assistant director. There were 35 children in care ages seven months to four years old under the care and supervision of six staff. Infants were observed having playtime on the floor and in an exersaucer. Toddlers were completing a coloring sheet and having dance time. Two years olds were observed during free play. Three year olds were observed during free play and transition time. Four year olds were observed completing a phonics worksheet and practicing handwriting. Ten children's records were reviewed. One medication was reviewed. Six staff and two agent records were reviewed. Staff training was reviewed. Emergency drills were up to date. Transportation was reviewed. Liability insurance is current. If you have questions regarding this inspection, contact Stephanie Reed at (540) 272-6558 or S.Reed@dss.virginia.gov.

Violations:

Standard #:	22VAC40-185-130-B
Description:	Based on review of documentation, it was determined that the center did not obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: Child #7, date of birth 7/8/17 most recent documented immunization was dated 9/27/2017.
Plan of Correction:	Request updated immunizations from the parent.
Standard #:	22VAC40-185-140-A
Description:	Based on review of documentation, it was determined that the center did not obtain documentation of physical exam within 30 days of attendance for all children. Evidence: Child #4, enrolled 7/30/19, did not have documentation of a physical in the file.
Plan of Correction:	Documentation has been requested from the parent and the doctor has not yet provided the requested documentation. This information will be added to the file as soon as possible.
Standard #:	22VAC40-185-60-A
Description:	Based on review of documentation, it was determined that the center did not ensure that children's records contained required information. Evidence: Child #2, enrolled 11/19/19, did not have father's employer and employer's phone number and a second emergency contact other than the parent. Child #3, enrolled 9/3/2019, did not have a second emergency contact other than the parent.
Plan of Correction:	Information will be requested from the parents today.
Standard #:	22VAC40-185-270-A
Description:	Based on observation, it was determined that not all areas of the center inside and outside were maintained in clean, safe condition. Evidence: In the PreK room, below where children hang their belongings, the area has several gouge marks in the wall where there is chipped and peeling paint and exposed drywall. The shelving by the sink has broken plastic material along the outside of the cubbie/shelves that are sharp and create a scratch hazard. In the three's classroom, the burner is missing on the play kitchen and the area is rough and creates a scratch hazard. In the bathroom in the three's classroom, there are two exposed screws with more than approximately eight thread lengths at the base of toilet #1 that create an impalement and scratch hazard. There is a rusted panel behind toilet #1 and there is flaked rust debris underneath on the floor. In the school age girls bathroom, both toilets have two exposed screws with more than approximately five thread lengths at the base of toilet that create an impalement and scratch hazard. In the school age boys bathroom, there is one screw that extends approximately ten thread lengths exposed at the base of the left toilet that creates an impalement and scratch hazard. In the school age boys bathroom, there was a liquid on the floor that created a slipping hazard. On the playground, there were large jagged pieces of wood chips that measured approximately six inches to twelve inches in length and three to four inches in width, as well as twigs, and sticks that were all part of the resilient surfacing used on the playground. These large jagged pieces of wood chips, sticks and twigs create impalement hazards.
Plan of Correction:	The boys bathroom was cleaned during the inspection. The toilet caps will be replaced for the toilets. The rust will be addressed today. The mulch will be reshredded to ensure there are no large pieces and the playground climbing equipment will not be used until the mulch is addressed. The remaining items will be added to the maintenance list.
Standard #:	22VAC40-185-340-A
Description:	Based on observation, it was determined that staff did not always ensure the care, protection and guidance of all children in care. Evidence: In the three's classroom, there were 10 children with one staff member supervising. Child A and Child B were were observed climbing on top of cubbies/book shelves that were measured at approximately 1 foot 2 inches and 2 feet 2 inches in height and were standing on top of the shelving/cubbies. While these two children were on top of the cubbies, Child C and Child D were having a disagreement and Child D hit Child C with a toy and Child C kicked Child D. The staff member did not intervene until Child D was crying and came to staff for assistance. Child D was told "he was okay". Child C was told not to hit his friends and Child C said "he hit me first". Child A and Child B were then helped down from the shelving and Child C and Child D continued to have a disagreement and Child C hit Child D, Child D tried to hit Child C with a book and Child D cried. The staff member told Child D he was okay and all of the children were given worksheets to color. Child C and Child D were sat beside each other and Child D then tried to hit Child C with a book. The book was then removed.
Plan of Correction:	Staff training is already planned for tomorrow regarding managing behavior hosted by Virginia Quality. Staff assignments will be reviewed. The shelving will also be addressed.
Standard #:	22VAC40-185-510-C
Description:	Based on review of one medication and documentation, it was determined that the center did not follow it's policies regarding medication. Evidence: Child #1 did not have parent authorization to administer an Epi Pen.
Plan of Correction:	The parent returned the longterm authorization form from the physician. The parent was contacted during the inspection and reminded that the parental authorization is needed.
Standard #:	22VAC40-80-120-E-2
Description:	Based on observation, the findings of the most recent inspection were not posted in the facility. Evidence: The summary of the most recent inspection was posted but there was no posted violation notice.
Plan of Correction:	All pages were posted originally.The violation notice was posted again during the inspection.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on review of documentation, it was determined that the center did not obtain documentation of national fingerprint background checks for agents of the corporation as required. Evidence: Agent #2 did not have documentation of fingerprint background checks.
Plan of Correction:	Agent #2 has made a fingerprint appointment and results will be provided as soon as possible.