VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Henrico Education Foundation - Shady Grove
12200 Wyndham Lake Drive
Glen allen, VA 23059
(804) 547-3505 (5)

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Nov. 20, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE.

Comments:

An unannounced focused monitoring inspection was conducted on November 20, 2019 as a follow-up to the issuance of the Conditional license. There were 71 children in attendance with nine staff. Children, kindergarten thru first grade were observed in the art room working on a STEM project on bacteria and how it grows. Second graders were outside playing on the basketball courts. The third graders were in the cafeteria making smoothies. The forth and fifth grad children worked on projects related to ancient Greece. Later children played a group game sharks and minnows in the gym. All areas used for child care were inspected. The program is equipped with supplies and age appropriate materials. The first aid kit and non-medical emergency supplies were inspected and found complete. Parent pick up was observed. The center has a parent board that contains the required documentation. Eight children's records and emergency contact information for ten staff were reviewed. Medication is on site and was reviewed. The most recent evacuation drill was documented on 10/25/2019. The center will need to complete two shelter-in-place drill by the end of the school year. If you have questions regarding this inspection, please contact the licensing inspector at 804-662-9758.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on review of children's records and interview, the center did not obtain documentation that each child had received the immunizations required by the State Board of Health before the child attended the center. Evidence: 1. The record for child #1, child #3, child #4, child #6 and child #8, all enrolled on 09/03/2019, did not contain documentation of immunizations. 2. The director acknowledge documentation of immunizations were not in the record or on the electronically stored records. 3. The director started a copy of the children's immunization records were in the elementary school office however he did not have access to them. 4. When a center is located on the same premises where a child attends school and the child's record has a statement verifying the school's possession of the health record, the center is not required to maintain duplicates of the school's health record for that child provided the school's records are accessible during the center's hours of operation.
Plan of Correction:	Per the director: We will work with the school to obtain documentation of immunizations for each child's record.
Standard #:	22VAC40-185-140-A
Description:	Based on review of children's records and interview, the center did not obtain documentation of a physical examination for each child before the child's attendance or within one month after attendance. Evidence: 1. The record for child #1, child #3, child #4, child #6 and child #8, all enrolled on 09/03/2019, did not contain documentation of a physical examination. 2. The director acknowledge documentation of physical examinations were not in the record or on the electronically stored records. 3. The director started a copy of the children's physical examination records were in the elementary school office however he did not have access to them. 4. When a center is located on the same premises where a child attends school and the child's record has a statement verifying the school's possession of the health record, the center is not required to maintain duplicates of the school's health record for that child provided the school's records are accessible during the center's hours of operation.
Plan of Correction:	Per the director: We will work with the school to obtain documentation of immunizations for each child's record.
Standard #:	22VAC40-185-60-A
Description:	Based on review of children's records, the center did not obtain all required information for each child's record. Evidence: 1. The record of child #3, enrolled 09/03/2019, did not contain the name, address and phone number for two designated people to call in an emergency if a parent cannot be reached. 2. The record of child #8, enrolled 09/03/2019, did not contain the name, address and phone number for two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	Per the director: We will contact the parents and obtain the missing information for each record.
Standard #:	22VAC40-185-70-A
Description:	Based on review of staff emergency contact information, the center did maintain the name, address and telephone number of a person to be notified in an emergency which is kept at the center for each staff member. Evidence: 1. Staff #5, staff #6, staff #7, staff #8 and staff #9, all working and on site during the inspection, did not have the name, address and phone number of a person to be notified in case of an emergency. 2. The director acknowledge emergency contact information was not on site for staff #5, #6, #7, #8 and #9.
Plan of Correction:	Per the director: I will have staff complete emergency contact information and keep it on site.