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Boys & Girls Clubs - Suffolk Unit
2325 E. Washington Street
Suffolk, VA 23434
(757) 934-0349

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: Dec. 13, 2019 and Dec. 18, 2019

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-80 SANCTIONS.
22VAC40-80 HEARINGS PROCEDURES.
22VAC40-191 Background Checks (22VAC40-191)
32.1 Report by person other than physician
63.2 Child Abuse & Neglect
63.2(17) License & Registration Procedures
63.2 Facilities & Programs.

Technical Assistance:
Today we discussed the clear groupings of children in the supervision of specified staff and sight and sound supervision of children as they transition from one area of the program to another and as they travel to and from the restrooms.
The program should have a clear distinction of young children enrolled in the licensed program versus older children whose attendance is not in the licensed program. Each staff should know specifically which children they are in their care and be aware of the ratios of adults to children for the children attending the licensed program.

No child day center may hire for compensated employment, continue to employ, or permit to serve as a volunteer who will be alone with, in control of, or supervising children any person who (i) has been convicted of any barrier crime as defined in ? 19.2-392.02 or (ii) is the subject of a founded complaint of child abuse or neglect within or outside the Commonwealth. All applicants for employment, employees, applicants to serve as volunteers, and volunteers shall undergo a background check in accordance with subsection B prior to employment or beginning to serve as a volunteer and every five years thereafter.

Please send documentation that background check violations have been corrected within 10 days of the inspection.
Corrections can be documented with scanned and emailed documentation, or may be faxed, or delivered in person to the Licensing Office. Mail delivery may be utilized ?at your own risk? if the correction is made in a timely manner allowing adequate time for mail to ARRIVE in the licensing office within the 10 day period.
Email: melinda.popkin@dss.virginia.gov
fax: (757) 455-0836
Mailing Address: 420 North Center Drive, Building 11, Suite 100, Norfolk, Virginia 23502

Comments:
An unannounced monitoring Inspection was conducted on 12/15/19 from 3:00 p.m. to 5:30 p.m.
The records sample size consisted of 5 children?s records. Nine (all) staff records for this site were reviewed at the administrative offices on 12/18/19.

At the time of arrival, there were 29 children, ages 11 to 14 years old with 2 staff in the game room and 9 children 13 to 18 years old with 2 staff in the cafeteria. Younger children began arriving at 4:00 p.m.

Children were observed arriving to the program in groups transported by bus, playing video games, cards and board games, socializing and eating an afternoon snack.
Violations were found during inspection and are identified on the violation notice.

Thank you for your time during today's inspection. Please do not hesitate to contact me if I may be of assistance.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on a review of records, the licensee did not ensure that each enrolled child record contained all required information to include the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached and the child's first date of attendance.

Evidence:
Five children's records were reviewed during the inspection on 12/13/2019.
The record for child #3 and child #5 did not contain documentation of their first dates of attendance.
The record for child #5 did not contain the address for either of the two designated emergency contacts.
Staff #1 stated that he did not see this information in the records at the time of inspection.

Plan of Correction: Staff #1 stated that he would obtain this information and document it child #3 and child #5's records by the end of next week

Standard #: 63.2(17)-1720.1-A
Description: Based on a review of records, the licensed center continued to employ a person whose background check indicates that they have been convicted of any barrier crime as defined in ? 19.2-392.02 within or outside the Commonwealth.
Evidence:
Nine (all) staff records for the licensed program operating at John F. Kennedy Middle school were reviewed at the administrative offices on 12/18/19.
The record for staff #4, whose date of employment was documented as 6/15/04, contained the most recent Federal Background report dated 8/23/18 with results stating that the staff is "Not eligible as an employee".
The administrative staff #10 stated that staff #4 is currently employed as a staff working with children in the licensed program.

Plan of Correction: The administrative staff stated that the program is closing for the holiday and that she will ensure that staff #4 will no longer be employed as staff in the licensed program when the program resumes in January 2020.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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