VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care @ Deep Creek Elementary
2809 Forehand Drive
Chesapeake, VA 23323
(757) 366-9622

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: March 11, 2020 and March 12, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Technical Assistance:

Technical assistance was provided in the following areas of the standards: 22VAC40-191 (Background checks); 22VAC40-185-(2)-60-A (Children's records); 22VAC40-185-(2)-70-A (Staff records); 22VAC40-185-(2)-160 (TB screening); 22VAC40-185-(7)-540 (Emergency supplies)

Comments:

An unannounced monitoring inspection was conducted on 3/11/209 from 3:30pm - 5:00pm. During the inspection there were 39 children ages five to 10 years old in care with three staff. Children were observed participating in various activities in the cafeteria, playing in the gym, eating dinner, and doing homework. Records were reviewed for five children while at the facility. The records for five staff were reviewed on 3/12/20 at the central office. Medication, emergency procedures and emergency supplies were reviewed during the inspection. Areas of non-compliance are identified on the violation notice and were discussed during the exit interview.0

Violations:

Standard #:	22VAC40-185-140-A
Description:	Based on a review of five children's records, it was determined that the facility did not ensure that each child in attendance had a completed physical within one month of attendance. Evidence: 1. The record for child #1, present during the inspection, did not contain a physical examination. 2. The record for child #3, present during the inspection, did not contain a physical examination. 3. Staff #1 confirmed that the records for child #1 and child #3 did not contain a physical examination, and both children had been enrolled for more than 30 days.
Plan of Correction:	The facility responded: All new registered participants will be required to wait two business days before they are eligible to start the program. During that time the childcare admin will review their file and ensure all required documents are present. From there the admin will give a copy of the file to the site director, and communicate with the family that the child is allowed to start in the program.
Standard #:	22VAC40-185-340-F
Description:	Based on interviews and a review of documentation, it was determined that the licensee did not ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: 1. The Licensing Inspector two children on separate occasions walk to the cafeteria from the gym unsupervised and alone with no staff present in the hallway. 2. Staff #1 confirmed that both children were allowed to walk from the gym unsupervised, and were not in sight and sound supervision of staff. unsupervised.
Plan of Correction:	The facility responded: Staff will ensure that while in other areas of the building, they will take groups of children to other parts of the building when necessary to ensure all children in within sight and sound.
Standard #:	22VAC40-185-350-E-4
Description:	Based on on observation and interviews, it was determined that the facility did not ensure that for children, from the age of eligibility to attend public school through eight years, one staff member for every 10 children is maintained at all times children are in care. Evidence: 1. The Licensing Inspector arrived at the facility at 3:30pm on 3/11/20 and observed three staff with a group of37 children in the cafeteria. The children present were ages five years old to ten years old, so the facility was not maintaining the required 1 staff for every 10 children. 2. Staff #1 confirmed that the facility did not maintain the required staff-to-child ratio since two oft he children were no of the age eligible to attend public school.
Plan of Correction:	The facility responded: While having 4 year olds in our program, they will be grouped with 10 children and one counselor and will be kept separated from the rest of the group.
Standard #:	22VAC40-185-560-F
Description:	Based on observation and interviews, it was determined that the licensee did not ensure that when the center chooses to provide meals or snacks, a menu listing foods to be served for meals and snacks during the current one week period should be dated. Evidence: 1. The menu for the current week was not posted. 2. Staff #1 confirmed that the menu current week was not posted.
Plan of Correction:	The facility responded: Site Director has been provided a menu from the school.
Standard #:	22VAC40-80-120-E-2
Description:	Based on observation and interview, it was determined that the facility did not ensure that the findings of the most recent inspection of the facility were posted on the premises. Evidence: 1. The results from the most recent inspection (10/8/19) was not posted anywhere in the facility. 2. When asked if the results from the most recent inspection were posted, staff #1 stated that they were not posted, but that she had requested them.
Plan of Correction:	The facility responded: The Site Director has received the latest inspection and has posted it to the licensing board.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on a review of five staff records, it was determined that the facility did not ensure that an employee is allowed to begin employment without a completed national criminal history record check (finger printing). Evidence: 1. The record for staff #4 (date of hire 1/25/20) contained documentation of a completed national criminal history record check (finger printing) that was dated 2/14/20. 2. Staff #6 reviewed the record for the staff #4 and confirmed that staff #4 was allowed to work before the results of the finger print background check (finger printing) were received.
Plan of Correction:	The facility responded: All hiring will now be done at GBN YMCA. all candidates will be scheduled for fingerprints after completing initial interview, and will not be hired until results have been received.