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Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: March 9, 2020

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Comments:
An unannounced, mandated monitoring inspection was conducted today. The inspector was at the facility between 11:00 AM and 1:00 PM. Six children were in care with three staff. Morning activities, outdoor play, lunch service and preparation for nap time were observed. Five staff records and a sample size of five children's records were reviewed. Injury records were reviewed. It was reported that there is currently no medication being stored for or administered to the children in care.

An exit meeting was conducted with staff 1, the designated person in charge, to review the violations listed on the Acknowledgement Form prior to closure of the inspection.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based upon review of five children's records and staff interview, the facility has not ensured that documentation of a physical examination by or under the direction of a physician is received within one month after attending.
Evidence:
The record provided for child 1 documented that child 1 began attending on 1/26/2020. The record did not contain documentation of a physical examination.
2. Staff 1 verified that the record for child 1 did not contain results of a physical examination.

Plan of Correction: The facility responded with the following:
We will ensure all children will have information in their files upon registration into the program.

Standard #: 22VAC40-185-70-A
Description: Based upon review of five staff records and staff interview, the facility has not ensured that each staff record includes all required information/documentation.
Evidence:
1. The record provided for staff 5 did not include the staff person's date of employ or job title.
2. The record provided for staff 5 did not include documentation that at least two references as to the character/reputation and experience of staff 5 were obtained prior to employ.

Plan of Correction: The facility responded with the following:
We will ensure that all records will include employee hire date and job title. And all reference will be checked before hiring.

Standard #: 22VAC40-185-270-A
Description: Based upon observation, the facility has not ensured that areas and equipment inside and outside of the building are maintained to be clean and safe.
Evidence:
1. The electric hand blow dryer on the wall by the sink in the children's bathroom is not secured to the wall and could fall on a child. The two bolts on the top of the dryer are not attached to the wall.
2. There were six children aged infants and older observed playing on the playground with two staff. The following was found:
- There was a brick creating a potential tripping hazard in the middle of the back play area.
- There was a six inch piece of wood on the ground along the side playground that was rotting and had the pointy end of a screw protruding from it.
- There was six inches of standing water in the overturned lid of the turtle on the side playground.
- There was two inches of standing water in a rectangular gray plastic piece.
- There were numerous small branches scattered around the play area creating tripping or other hazards.

Plan of Correction: The facility responded with the following:
We will be doing outside maintenance to ensure the children are safe at all times. The electric hand blower will be secured to the wall.
Each day a employee will go and check the playground before the children go out to play.

Standard #: 22VAC40-185-340-D
Description: Based upon observation and staff interview, the facility has not ensured that at least one staff member who meets the qualifications of a program leader is regularly present with each grouping of children.
Evidence:
1. There were two groupings of children at the facility. One grouping was infants and the second grouping was those children older than infants. The staff member, staff 3, with the grouping of infants did not meet the qualifications of a program leader.
2. Staff 1 verified that staff 3 was not a program leader.

Plan of Correction: The facility responded with the following:
We are training our teachers to be lead teachers in both groups. Training will began 3/16/20 and be ongoing weekly.

Standard #: 22VAC40-185-550-M
Description: Based upon review of injury records and staff interview, the facility has not ensured that a written record of children's injuries in which entries are made the day of occurrence includes all required documentation.
Evidence:
1. An injury record dated 2/24/2020 for child 1 included only one signature and did not clearly indicate the date the parent was notified of the injury.
2. An injury record dated 11/19/2019 for child 3 (child hit his mouth) did not include any signatures nor information regarding the date, time and how the parent was notified of the injury.
3. An injury record dated 12/20/2019 for child 3 included only one signature.
4. Staff 1 verified that the above injury records were not complete.

Plan of Correction: The facility responded with the following:
We changed and removed the old injury report and obtained the new one from the VDSS website and will be training staff on how to complete the forms.

Standard #: 22VAC40-191-50-A-1-a
Description: Based upon review of five staff records and staff interview, the facility has not ensured that they have obtained a fully completed sworn disclosure or affirmation statement prior to employ of staff.
Evidence:
1. The record provided for staff 5 included an out-of-date sworn disclosure or affirmation statement that is no longer acceptable.
2. Staff 1 verified that the sworn disclosure statement completed by staff 5 was no longer the sworn statement acceptable for staff.

Plan of Correction: The facility responded with the following:
We removed the outdated sworn statements and has the new employee sign it
.

Standard #: 63.2(17)-1720.1-A
Description: Based upon review of staff records and staff interview, the facility has not ensured that all applicants for employment have undergone a background check in accordance with subsection B prior to employment or beginning to serve as a volunteer.
Evidence:
According to staff 1, staff 5 began employ on 2/20/2020. The results of a fingerprint check were not received until 3/6/2020, which is not prior to the employ of staff 5.

Plan of Correction: The facility responded with the following:
We will ensure that all fingerprinting and background checks are done before staff is hired.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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