VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association - Camp Thunderbird
9300 Shawonodasee Road
Chesterfield, VA 23832
(804) 748-6714

Current Inspector: Heather Dapper (804) 625-2304

Inspection Date: Aug. 28, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on August 28, 2020 and concluded on September 1, 2020. The director was contacted by telephone to initiate the inspection. There were 121 children present and 12 staff. The Inspector emailed the director a list of items required to complete the inspection. The Inspector reviewed 5 children?s records and 5 staff records submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliances with applicable standards or law and violations were documented on the violation notice issued to the facility. If you have any questions regarding this inspection please contact the licensing inspector, Kelly Adriazola at (804) 662-9760. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22VAC40-185-150-B
Description:	Based on a review of records on August 31, 2020, the center did not ensure that immunizations and physical exams received shall be signed by a physician, his designee, or an official of the local health department. Evidence: 1. The records of Child #1, Child #3, and Child #5 contained documentation of immunizations that were not signed by a physician, his designee, or an official of a local health department. 2. The records of Child #3 and Child #5 contained documentation of physical examinations that were not signed by a physician, his designee, or an official of a local health department.
Plan of Correction:	Per administration: update records for future seasons/programs
Standard #:	22VAC40-185-40-G
Description:	Based on a review of records on August 31, 2020, the center did not ensure that regulated child day programs require proof of child identity and age; report to law-enforcement agencies. Evidence: 1. The record of Child #4 (DOE 06/23/20) contained documentation of viewing proof of the child's identity and age from a progress report from the child's private school.
Plan of Correction:	Per administration: update records for future seasons/programs
Standard #:	22VAC40-185-70-A
Description:	Based on a review of records on August 31, 2020, the center did not ensure that reference checks taken over the phone contained all the required documentation. Evidence: 1. The record of Staff #1 (DOH 06/07/19) contains documentation of a telephone reference that is dated "5/14. " 2. The record of Staff #4 (DOH 09/29/16) contains documentation of telephone references that are not dated.
Plan of Correction:	Per administration: update records for future seasons/programs
Standard #:	22VAC40-185-560-F
Description:	Based on a review of records and interview on August 31, 2020 and September 1, 2020, the provider did not ensure to follow the most recent, age-appropriate nutritional requirements of a recognized authority such as the Child and Adult Care Food Program of the United States Department of Agriculture (USDA). Evidence: 1. Documentation of the center's August 2020 menu contains one component of the USDA's two component requirement. 2. Documentation of the center's August 2020 menu states the 2nd component is provided by parents. Documentation of the menu states the parent provides the bread or alt. component on Mondays and Tuesdays and the dairy component Wednesday thru Fridays. 3. Administration states that a newsletter was sent to parents that they are to provide the 2nd component. 4. Documentation of the newsletter dated 8/27/2020 states "If you would like to bring in a second snack for the afternoon, feel free to send one with your camper." 5. Documentation of the center's guidelines states children are to bring a morning snack and a peanut/tree nut free lunch.
Plan of Correction:	Per administration: update records for future seasons/programs
Standard #:	22VAC40-191-60-B
Description:	Based on a review of records on August 31, 2020, the center did not ensure to obtain a Sworn Statement from each staff prior to employment. Evidence: 1. The record of Staff #4 (DOH 09/29/16) contained documentation of a Sworn Statement dated 08/04/17. 2. The record of Staff #5 (DOH 08/24/16) contained documentation of a Sworn Statement dated 08/10/17.
Plan of Correction:	Per administration: N/A
Standard #:	22VAC40-191-60-C-2
Description:	Based on a review of staff records on August 31, 2020, the center did not ensure that each staff record reviewed contained a central registry finding within 30 days of employment. Evidence: 1. The record of Staff #4 (DOH 09/29/16) contained documentation of a central registry finding dated 12/08/16.
Plan of Correction:	Per Administration: N/A
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on a review of records on August 31, 2020, the center did not ensure to obtain a fingerprint based national criminal record check prior to the first day of employment for each staff. Evidence: 1. The record of Staff #2 (DOH 06/16/19) contained documentation of fingerprints dated 06/18/19.
Plan of Correction:	Per administration: N/A