VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Richmond Waldorf School
1301 Robin Hood Road
Richmond, VA 23227
(804) 377-8024

Current Inspector: LaTasha Smith (804) 588-2362

Inspection Date: Nov. 9, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on November 9, 2020 and concluded on November 16, 2020. The director was contacted by telephone to initiate the inspection. There were 24 children present and 9 staff. The Inspector emailed the director a list of items required to complete the inspection. The Inspector reviewed 2 children?s records and 2 staff records submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliances with applicable standards or law and violations were documented on the violation notice issued to the facility. If you have any questions regarding this inspection please contact the licensing inspector, Kelly Adriazola at (804) 662-9760. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on a review of records and interview on November 16, 2020, the center did not ensure to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. The record of Child #2 (DOE /27/20) did not contain documentation of immunizations. 2. Administration acknowledged that they accepted documentation of immunizations that they said were emailed by the parent from a patient portal. There was no identifying information as to whom the immunizations were for.
Plan of Correction:	Moving forward we will obtain immunization records that clearly identify the student's name and are signed by a healthcare worker.
Standard #:	22VAC40-185-70-A
Description:	Based on a review of records on November 16, 2020, the center did not ensure that two or more references were checked before employment. Evidence: 1. The record of Staff #1 (DOH 8/20/20) contained documentation of references dated 9/1/20. 2. The record of Staff #2 did not contain documentation of reference checks. 3. The record of Staff #2 did not contain a complete date of employment. Administration stated Staff #2 started in September 2017.
Plan of Correction:	Moving forward we will be more diligent to cover all required steps in the hiring process.
Standard #:	22VAC40-185-240-A
Description:	Based on a review of records on November 16, 2020, the center did not ensure staff receive orientation by the end of their first day of assuming job responsibilities. Evidence: The records of Staff #1 and Staff #2 did not contain documentation of completed orientation training.
Plan of Correction:	Moving forward we will be more diligent to cover all required steps in the hiring process.
Standard #:	22VAC40-191-40-D-1-A
Description:	Based on a review of records on November 16, 2020, the center did not ensure to obtain a Sworn Statement and a central registry check from each Officer of the Board before the end of the 30 days after the change of officer. Evidence: 1. The record of Officer #1 (office date 7/1/20) contained a Sworn Statement dated 10/15/20. 2. The record of Officer #2 (office date 7/1/19) contained a Sworn Statement dated 8/25/20. 3. The record of Officer #1 (office date 7/1/20) did not contain central registry results. 4. The record of Officer #2 (office date 7/1/19) contained central registry results dated 9/2/20.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	63.2(17)-1720.1-B-2
Description:	Based on a review of records on November 16, 2020, the center did not ensure to obtain a fingerprint based national criminal record check prior to the first day of employment for each staff. Evidence: 1. The record of Staff #1 (DOH 8/20/20) contained documentation of fingerprints dated 8/27/20. 2. The record of Staff #2 (DOH September 2017) did not contain documentation of fingerprints.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on a review of records on November 16, 2020, the center did not ensure to obtain a fingerprint based national criminal record check for each officer within 30 days of being appointed to the board. Evidence: 1. The record of Officer #1 (office date 7/1/20) contained documentation of fingerprints dated 10/19/20. 2. The record of Officer #2 (office date 7/1/19) did not contain documentation of fingerprints.
Plan of Correction:	Not available online. Contact Inspector for more information.