VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association of Greater Richmond-JB Watkins
501 Coalfield Road
Midlothian, VA 23114
(804) 474-4405

Current Inspector: Jennifer Moore (540) 430-0384

Inspection Date: Feb. 23, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 20 Access to minor?s records 32.1 Report by person other than physician 63.2 Child Abuse & Neglect 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on February 23, 2021 and concluded on March 09, 2021. The in-charge person was contacted by telephone to initiate the inspection. There were no children present and no staff. The inspector emailed a list of items required to complete the inspection. The Inspector reviewed two children's records and two staff records along with seven officer/agent records submitted by the facility to ensure documentation was complete. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 10 calendar days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word ?corrected? is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again, and 3) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the facility. The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.

Violations:

Standard #:	22VAC40-191-40-D-1-A
Description:	Based on review of the business entity page submitted 02/19/2021 and staff interview, the facility did not obtain required background checks for each Board officer and agent within 30 days after the change. Evidence: 1. Board officer #2 took office 01/01/2020 did not have documentation of a sworn statement or search of the central registry check. 2. Board officer #3 took office 01/01/2017 did not have documentation of a sworn statement or search of the central registry check. 3. Board officer #4 took office 01/01/2021 did not have documentation of a sworn statement or search of the central registry check. 4. Board officer #5 took office 01/01/2020 had documentation of a sworn statement dated 02/18/2021 exceeding the 30 days from when the board officer took office and did not have a search of the central registry check. 5. The administrator confirmed that the background documentation was not on file for the board officers.
Plan of Correction:	Per administrative staff: The facility is working to get all of the background checks completed.
Standard #:	22VAC40-191-60-C-2
Description:	Based on records review and staff interview, the facility did not have a central registry finding within 30 days of employment. Evidence: 1. Staff #1 date of hire was 05/01/2018. The central registry check was dated 07/30/2018. 2. The administrator confirmed that Staff #1 was hired to work with Child Care on 05/01/2018.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on review of the business entity page submitted 01/06/2021 and staff interview, the facility did not obtain required background checks for each Board officer and agent within 30 days after the change. Evidence: 1. Board officer #2 took office 01/01/2020 did not have documentation of a fingerprint background check. 2. Board officer #3 took office 01/01/2017 did not have documentation of a fingerprint background check. 3. Board officer #4 took office 01/01/2021 did not have documentation of a fingerprint background check. 4. Board officer #5 took office 01/01/2020 did not have documentation of a fingerprint background check. 5. Administration confirmed they did not have required documentation of fingerprint background checks.
Plan of Correction:	Per the administrative staff: the facility is working to get the background checks completed.
Standard #:	63.2(17)-1721.1-B-4
Description:	Based on review of the business entity page submitted 02/19/2021 and staff interview, the facility did not request the results of the sex offender registry check within the required timeframe from any state in which the applicant had resided in the past five years for one staff/agent. Evidence: 1. Documentation indicated agent #1 had resided in another state outside of Virginia within the last five years. Agent #1 did not have a sex offender registry check from the state in which they had resided. 2. The administration stated that agent #1 (hired in 2018) did not have documentation of an out of state search of the sex offender registry from any other state resided in the past five years. The search was due to be completed no later than 12/31/2020 for current staff and agents and had not been completed as of 02/23/2021.
Plan of Correction:	Per administrative staff: The facility is working to get the background checks completed.