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Exceptional Learning Center LLC
4859 Finlay Street
Henrico, VA 23231
(804) 222-7525

Current Inspector: Heather Dapper (804) 625-2304

Inspection Date: March 26, 2021

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)
63.2(17) License & Registration Procedures

Technical Assistance:
The requirements for 22VAC40-185-400 (Behavioral Guidance) were reviewed. Time out is not appropriate for children under two year of age and when time out is used for children two years of age and older, then duration should not exceed 1 minute of time out for every year of the child's age.

Annual training required by 22VAC40-185-240-C was reviewed. Program Directors and staff who work directly with children shall annually attend 16 hours of staff development activities that shall be related to child safety and development and the function of the center.

Comments:
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia.

An initial inspection was initiated on March 26, 2021 and concluded on March 31, 2021. The provider was contacted by telephone to initiate the inspection. There were zero children present and one staff. The Inspector reviewed zero children?s records and one staff record submitted by the facility to ensure documentation was complete.

Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the facility.

Violations:
Standard #: 22VAC40-185-40-E
Description: Based on review of documentation, operational responsibilities failed to ensure that the center's own policies and procedures contained all policies and procedures that are required by the standards.

Evidence: Information required to be provided in writing to parents prior to the child's first day of attendance was missing the following:
1. The operating information to include the phone number where a message can be given to staff.
2. The description of established lines of authority for staff.
3. The appropriate general daily schedule for the age of the enrolling child to cover all hours of operation.
4. The center's policy regarding application of sunscreen, diaper ointment, and insect repellent.
5. The center's transportation policy; the applicant stated that the center would not be providing transportation however the handbook listed multiple means of transportation that would be provided.
6. The center's medication policy; applicant stated that the center would not be administering prescription and non-prescription medication however the handbook states medication will be administered.
7. The center's policies and procedures did not include a statement that the parent will inform the center within 24 hours or the next buisness day after child or any member of the immediate household developed any reportable communicable diseases, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-40-K
Description: Based on a review of policies and procedures, the provider did not ensure the written playground safety procedures had all required components.

Evidence:
The center's playground safety procedures did not include positioning of staff in strategic locations.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-240-D-5
Description: Based on a record review and interview, the facility did not have at least one person with daily health observation of children training.

Evidence:
1. There was not documentation to support that staff have daily health observation training.
2. The director stated that daily health observation training had not been completed.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-430-B
Description: Based on observation, the facility did not have an adequate supply of age and stage materials and equipment available for each age group of arts and crafts materials, texture materials, construction materials, music and sound materials, books, social living equipment, and manipulative equipment.

Evidence:
1. Room #1, did not have an adequate supply of age appropriate materials.
2. Room #2, room #3, room #4, and room #5, did not have any age appropriate materials.
3. Room #6 and room #7, did not have an adequate supply of age appropriate materials.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-500-B
Description: Based on observation, the center did not ensure the diapering area contained a leakproof or plastic-lined storage system that is either foot operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal.


Evidence:
1. In room #2 and room #3 there was a diaper changing area. There were no plastic lined storage systems, either foot-operated or used in a way that neither the staff member's hand nor the soiled diaper touches the exterior surface of the storage system during disposal in room #2 or room #3.
2. The provider stated that the correct plastic lined storage system was not in room #2 or room #3.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-540-C
Description: Based on an observation and interview, the center did not ensure that each first aid kit contained all required supplies.

Evidence:
1. The first aid kit did not have scissors, tweezers, two triangle bandages, and a thermometer.
2. The Director stated that the first aid kit did not include scissors, tweezers, two triangle bandages, and a thermometer.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-550-A
Description: Based on review of the emergency preparedness plan, the plan did not address terrorism and the facility did not obtain documentation, that the plan had been developed in consultation with local or state authorities.

Evidence:
1. The emergency preparedness plan did not have documentation of being reviewed by the local or state authorities.
2. The licensing inspector observed the center's emergency preparedness plan did not address scenarios for terrorism.

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-550-B
Description: Based on a review of the center's emergency preparedness plan, the center did not ensure that each required procedural component was addressed in the plan.

Evidence:
1. The center's emergency preparedness plan did not clearly identify the center's emergency officer and back-up officer to include a 24-hour contact telephone number for each.
2.The availability and primary use of communication tools, method of communication after evacuation and shelter-in-place.

Plan of Correction: Not available online. Contact Inspector for more information.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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