VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Fredericksburg Academy
10800 Academy Drive
Fredericksburg, VA 22408
(540) 898-0020 (211)

Current Inspector: Shawanda Henderson (540) 216-1434

Inspection Date: Dec. 9, 2021 and Jan. 4, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 SPECIAL SERVICES. 8VAC20-770 Background Checks (22VAC40-191) 22.1 Early Childhood Care and Education

Technical Assistance:

HB1823 adds ? 22.1-289.058 to the Code of Virginia. This bill requires all licensed child day programs and religiously exempt child day centers, certified preschools, family day system homes and certain other programs that serve preschool-age children operating in a building built before 2015 to be equipped with at least one carbon monoxide detector. The final regulation to amend Standards for Licensed Child Day Centers (22VAC40-185, now 8VAC20-780) to address federal health and safety requirements will become effective on October 13, 2021. The final regulation can be found at https://www.doe.virginia.gov/cc/files/final-8vac20-780.pdf. Provided consultation on: 1) written procedures for prevention of shaken baby syndrome or abusive head trauma 2) informing all staff of children's allergies, sensitivities and dietary restrictions 3) maintaining a written list of allergies, sensitivities and dietary restrictions, that is accessible to all staff who work with children, dated and kept confidential in each room or area where children are present 4) for each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs, cannot be internet based 5) tables shall be "sanitized" before and after each use for feeding; "sanitized" means treated in such a way to remove bacteria and viruses from inanimate surfaces using a disinfectant that is sprayed on and allowed to air dry for a minimum of two minutes.

Comments:

A renewal inspection was conducted on 12/9/2021 with an exit interview on 1/4/2022. There were 29 children present, ages four to five years of age, with six staff supervising. The children were observed engaged in center play and eating snack. The Inspector reviewed two children's records, five staff records, two medications, and authorization forms, the fire and health inspections, two playgrounds and the emergency drill log. The information gathered during the inspection determined non-compliance with standards that are documented on the violation notice issued to the facility. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by 4:00pm on Monday, 1/10/22. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of five staff records, it was determined that not all staff had an Office of Background Investigations (OBI) fingerprinting-based criminal history record check prior to their first day of employment. Evidence: the record for staff #2 (date of hire: 8/30/21), staff #3 (date of hire: 8/19) and staff #4 (date of hire: 7/1/2019) did not have an OBI determination letter.
Plan of Correction:	Will obtain the missing fingerprint background checks and going forward everyone will have the correct fingerprint background check.
Standard #:	8VAC20-780-160-A
Description:	Based on review of five staff records, the facility did not have documentation of a negative tuberculosis (TB) test/screening for all staff. Evidence: the record for staff #4 (date of hire: 7/1/2019) and staff #5 (date of hire: 3/07) did not have documentation of a negative TB test/screening signed by a physician, the physician's designee or an official of the health department.
Plan of Correction:	Will obtain the missing TB tests/screenings and going forward will make sure all staff have a TB test/screening, that is signed by a physican or physician's designee, before hire.
Standard #:	8VAC20-780-70
Description:	Based on review of documentation, the facility did not ensure all staff records had all required information. Evidence: the record for staff #1 (date of hire: 10/4/2021) did not have two references as to character and reputation as well as competency that were checked before employment.
Plan of Correction:	A second reference was obtained on 12/9/2021.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the facility failed to ensure that all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: there were 6 canisters of clorox wipes on an open, upper shelf in the bathroom in the JK room.
Plan of Correction:	Hazardous substances were moved to a locked cabinet.
Standard #:	8VAC20-780-510-B
Description:	Based on review of documentation, and an interview with staff, the facility did not have written authorization from the child's parent for long term medication. Evidence: the record for child #1 did not contain a medication authorization form signed by the parent for emergency medication observed on site.
Plan of Correction:	Written parental authorization was obtained on 12/10/2021.