VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Portsmouth Catholic Regional School
2301 Oregon Ave
Portsmouth, VA 23701
(757) 488-6744

Current Inspector: Heather Harrell (757) 334-4329

Inspection Date: Jan. 20, 2022 and Jan. 27, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 Physical plant. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-780 Special care provisions and emergencies. 8VAC20-780 SPECIAL SERVICES. 22.1 Early Childhood Care and Education

Technical Assistance:

The following areas of standards were discussed with the center director during the inspection: children's records, staff records, staff orientation and training and procedures for emergencies.

Comments:

This inspection was conducted by licensing staff both on-site and using an alternate remote protocol, including telephone contacts, documents review, interviews and a tour of the program. A monitoring inspection was initiated on 1/20/22 and concluded on 1/27/22. The center director was contacted by telephone to initiate the inspection and an on-site inspection was conducted on 1/27/22 from 11:15am until 3:00pm. At the time of the on-site inspection, there were 21 children in care with 4 staff. A sample of 2 children's records and 2 staff records were reviewed. Children were observed engaging in morning learning activities, eating lunch and resting quietly during nap time. Restroom and handwashing procedures were also observed. First aid and emergency supplies, medication, documentation of emergency practice drills and required center postings were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, the center did not ensure that each child's record contains all the required information. Evidence: 1. The record for child 1 (date of enrollment: 8/24/21) does not contain the work phone number and place of employment of each parent who has custody. 2. The center director confirmed that the record for child 1 does not contain the work phone number and place of employment for each parent.
Plan of Correction:	The center responded with the following: The parent of child 1 will be contacted to request their employment information.
Standard #:	8VAC20-780-70
Description:	Based on record review and interview, the center did not ensure that each staff's record contain all the required information. Evidence: 1. The record for staff 1 (date of hire: 11/1/16) does not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 2. The center director confirmed that the record for staff 1 is lacking documentation of the required reference checks.
Plan of Correction:	The center responded with the following: The reference checks for staff 1 could not be located at the time of the inspection. If they are not found, new references checks will be obtained and placed in staff 1's record.
Standard #:	8VAC20-780-245-L
Description:	Based on interview, the center did not ensure that there shall always be at least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation of children. Evidence: The center director stated that there is no one in the building during the aftercare program from 3:00pm until 6:00pm with daily health observation training.
Plan of Correction:	The center responded with the following: The center director will ensure that aftercare staff receive training in daily health observation and that going forward, there is always a staff person certified in daily health observation while children are in care.