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Loudoun P&R - John W. Tolbert Jr. CASA and Camps
691 Potomac Station Drive NE
Leesburg, VA 20176
(703) 771-5112

Current Inspector: Charles Perkins (703) 309-3963

Inspection Date: March 10, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (22VAC40-191)
20 Access to minor?s records
22.1 Early Childhood Care and Education
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Technical Assistance:
Discussion of the new regulations that went into effect on October 13, 2021.

The Staff #1 and the Licensed Program Manager sent the Licensing Inspector preliminary information prior to the date of inspection for their review.

Comments:
A monitoring inspection was conducted by licensing staff using an alternate remote protocol, including telephone contacts, documents review, interviews, and a virtual tour of the program.

This inspection was initiated and concluded on 03/10/2022. The Director was contacted and a virtual inspection was conducted. There were 32 school-age children present, with 3 staff supervising (the Site Supervisor, the Site Leader, and a Recreation Specialist). The inspector reviewed compliance in the areas of administration; physical plant; staffing and supervision; programming; medication; special care and emergencies; and nutrition. A total of 5 children records, and 2 staff records were reviewed.

Information gathered during the inspection determined that there were (2) two non-compliances with the applicable standards. These violations were documented on the Violation Notice issued to the program.

If you should have any questions, please call or send an email to charlie.perkins@doe.virginia.gov. Thank you.

Charlie Perkins,
Licensing Inspector
(703) 309-3963

Violations:
Standard #: 8VAC20-780-60-A
Description: Based on review, 2 of 5 children files indicated that not all of the required information was contained within each child's record.

Evidence -
1. On the date of inspection (03/11/2022), the parent's work information (place of employment and work phone number) for Child #2 was not available for review.
2. On the date of inspection, the start date for Child #5 was not available for review.
3. Both attempted reviews were confirmed by the Recreation Specialist on site.

Plan of Correction: All missing information will be obtained and placed on file.

Standard #: 8VAC20-780-420-E-3
Description: Based on review and interview, 1 of 5 children files indicated that the annual parent confirmation that the required information in their child's record was up to date was not documented.

Evidence -
1. On the date of inspection (03/10/2022), the date of the last review of the child record for Child #5 could not be determined.
2. The Recreation Specialist stated (during an interview conducted on the date of inspection) that the space for the date (as indicated on the short form) was left blank.

Plan of Correction: This parent will be contacted for the review and signature will be obtained.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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