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Greenbrier Family YMCA
1033 Greenbrier Parkway
Chesapeake, VA 23320
(757) 547-9622

Current Inspector: Rene Old (757) 404-1784

Inspection Date: April 12, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 Administration.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Services.

Technical Assistance:
The latch on the playground gate should be repaired to prevent a potential safety concern.

The outdoor play space was measured with space available for a total of 70 children at any one time.

Allergy lists should be updated to include current children in care.

The 2022 annual preservice training is now available at the Child Care VA website.

Comments:
An unannounced monitoring inspection was conducted on 04/12/2022 from 11:05 am - 1:10 pm. At the time of entrance there were 49 school age children in care with 5 staff supervising. Children were observed engaged in a large motor game in the gym. Lunch was additionally observed. Records were reviewed for three staff and three children.
Violations were observed in the areas of administration, physical plant, staffing and supervision and special services.
These violations are listed on the violation notice and were reviewed with the administrator at the conclusion of the inspection.

Violations:
Standard #: 8VAC20-780-40-M
Description: Based on classroom review, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions in each room or area where children are present.

Evidence:
A copy of the current allergy list was not available in the teen classroom and the gymnasium which which were in use by children during the inspection.

Plan of Correction: Current allergy lists will be added to staff binders. These binders are maintained by staff at all times.

Standard #: 8VAC20-780-60-A
Description: Based on record review, the center failed to ensure that children's records contain all of the required elements.

Evidence:
1. The enrollment record for child 1 lacked the following required information:
a. Work phone number and place of employment for each parent;
b. Name, address, and phone number of two designated people to call in an emergency;
c. Names of persons authorized to pick up the child;
d. Allergies and intolerance to medication or any other substances, and actions to take in an emergency situation;
e. Chronic physical problems and pertinent developmental information and any special accommodations needed;
f. Previous child day care and schools attended by the child.

Plan of Correction: Going forward all children will have complete records prior to attendance.

Standard #: 8VAC20-780-90--A
Description: Based on record review, the center failed to ensure that a written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent and include:
a. An authorization for emergency medical care should an emergency occur when the parent cannot be located immediately;
b. A statement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the center; and
c. A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately.

Evidence:
1. There was no written parent agreement on file for child 1 who was in care during the inspection.
a. Child 1 has an enrollment date of 09/07/2021.

Plan of Correction: Administrative staff will make sure all children have a signed parent agreement on file prior to enrollment.

Standard #: 8VAC20-780-270-A
Description: Based on observation, the center failed to ensure that areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition.

Evidence:
1. Dangling cords were observed from wall mounted televisions in the teen room and the multipurpose classroom.
2. Two propone tanks were observed stored on the floor beside and under the parent sign in table / entrance/exit to the multipurpose classroom.

Plan of Correction: Propane tanks will be removed to another storage area.
Television cords will be secured.

Standard #: 8VAC20-780-280-B
Description: Based on observation, the center failed to ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

Evidence:
The sanitizing agent used by staff to disinfectant tables were observed stored in staff backpacks which lacked any type of locking mechanism.

Plan of Correction: All cleaning agents will not be stored in a locked location.

Standard #: 8VAC20-780-340-B
Description: Based on interview, the center failed to ensure that during the center's hours of operation, one adult on the premises shall be in charge of the administration of the center. This person shall be either the administrator or an adult appointed by the licensee or designated by the administrator.

Evidence:
1. Staff 1, designed to be in charge of the center during the absence of the program director, stated she was not provided access to children's records.
a. The inspector requested records for three children in care, child 1, 2 and 3. Staff 1 stated that the only information she had available for these children was parent contact information.
b. Staff 1 stated the director was away for the day and she had no way to obtain any information about the children in care as she had not been provided with the required approvals to access the children's records which are maintained electronically.

Plan of Correction: In the future, any staff left in charge of the licensed program will be granted access to children's records.

Standard #: 8VAC20-780-430-I
Description: Based on observation, the center failed to ensure that personal articles shall be individually assigned.

Evidence:
1. 12 of 14 water bottles observed in the gym lacked any type of name lable.

Plan of Correction: Water bottles will be labeled with each child's name.

Standard #: 8VAC20-780-560-G
Description: Based on observation, the center failed to ensure when food is brought from home the food container shall be clearly dated and labeled in a way that identifies the owner.

Evidence:
1. Children's lunch containers were not dated and a sample of eight reviewed lacked a name label.

Plan of Correction: All lunch containers will be dated and labeled going forward.

Standard #: 8VAC20-780-560-J
Description: Based on observation and interview, the center failed to ensure that tables shall be sanitized before and after each use for feeding.
Sanitized requires that the surface of the item is sprayed with the disinfectant solution and allowed to air dry on the surface for a minimum of two minutes.

Evidence:
1. Staff were observed spraying tables with disinfectant solution and immediately wiping them with a cloth towel. The same cloth towel was used repeatedly to wipe each table.
a. Staff confirmed it was the usual practice to wipe the tables with the cloth towel immediately after spraying the disinfectant solution.

Plan of Correction: Proper sanitizing procedures will be implemented immediately to include the use of disposable paper towels.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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