VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hallwood Head Start
28281 Main Street
Hallwood, VA 23359
(757) 442-9652 (60)

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: May 4, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Technical assistance was provided in the following areas of the standards: Background checks, staff records, Program Leader qualifications, supervision, emergency drills, transportation, attendance, carbon monoxide detectors, and allergies.

Comments:

An unannounced monitoring inspection was conducted on 5/4/22 from 10:45am - 12:15pm. During the inspection there were 30 children ages three years old through five years old in care with 6 staff. Children were observed participating in various activities in the classrooms and eating lunch. Records were reviewed for five children while at the center and five staff at the central office on 5/4/22. Medication, emergency procedures, emergency supplies and transportation procedures were also reviewed during the inspection. Information gathered during the inspection determined non-compliance(s) with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-80-A
Description:	Based on a review of documentation and interviews, it was determined that the licensee did not ensure that a written record of daily attendance that documents the arrival and departure of each child in care as it occurs is maintained. Evidence: 1. The document used for recording attendance of the children in care did not record the arrival and departure of each child as it occurs. 2. Staff #6 (Program Director) confirmed that the current document used for attendance did not document arrival and departure as it occurs.
Plan of Correction:	The facility responded: We will implement a new attendance record that documents arrival and departure as it occurs.
Standard #:	8VAC20-780-540-A
Description:	Based on a review of the facility's first aid kits, it was determined that the licensee did not ensure that all first kits contain all of the required items. Evidence: 1. The first aid kit for bus van used for transporting the children to and from school on a daily basis did not include a first aid manual, tweezers, adhesive tape and a ice pack or cooling agent. 2. Staff #6 (Program Director) confirmed that first aid kit for the bus did not contain all of the required items.
Plan of Correction:	The facility responded: We will add the missing items to the first aid kit for the bus. The first aid kit for the bus will be routinely checked to ensure it contains all of the required items.
Standard #:	8VAC20-780-540-E
Description:	Based on a review of the emergency supplies at the center, it was determined that the licensee did not ensure that there is one working battery-operated radio in each building used by children. Evidence: 1. There was not a working battery-operated radio available during the inspection. 2. Staff #6 (Program Director) could not find batteries during the inspection to demonstrate that the battery-operated radio was working.
Plan of Correction:	The facility responded; We will purchase batteries for the radio or purchase a new radio if the one at the center does not work with the new batteries.
Standard #:	8VAC20-780-550-K
Description:	Based on a review of the bus used for transporting children to and from the school, it was determined that the licensee did not ensure that a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business such as field trips or pick up or drop off of children to or from schools etc. This document must be kept in vehicles that centers use to transport children to and from the center was maintained on the bus. Evidence: 1. The bus used for transporting children did not contain a document with all of the required information. 2. Staff #6 (Program Director) confirmed that there was not a transportation document for the bus transporting children to and from the center.
Plan of Correction:	The facility responded: We will prepare a transportation document to include all of the required items.