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Chesterbrook Academy #826
22695 Cotton Grass Way
Ashburn, VA 20148
(571) 223-3233

Current Inspector: Lisa Hudson (571) 389-2459

Inspection Date: May 10, 2022

Complaint Related: No

Areas Reviewed:
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-770 Background Checks (8VAC20-770)

Technical Assistance:
Discussed the importance of following the center's own policies and procedures and the need to re-train staff as needed.

Discussed the portability of background checks conducted in Virginia during the past five years for new hires.

Comments:
A focused inspection was conducted this date to evaluate the corrective actions provided from a previous licensing inspection. A total of 43 children with 10 staff were onsite today. Walk thru and observation of the children was completed in the Infant, Beginners, PreK 1 and 2 classrooms. Staff interviews conducted and recordation was reviewed. Three new staff hired since the last inspection and all three files were reviewed. A review of documented class observations and additional trainings was completed. Some violations were found today unrelated to the areas found out of compliance during the August 2021 inspection. A corrective action was provided onsite. This inspection occurred approximately between 1:30pm and 3:25pm. Thank you for your cooperation today. Please email me at: lisa.hudson@doe.virginia.gov with any questions.

Violations:
Standard #: 8VAC20-770-60-B
Description: Based on review of staff records, one background check was not obtained prior to hire.
Evidence:
Staff #2 was hired on 05/09/2022. A Sworn Statement was not completed and/or maintained.

Plan of Correction: We will have the staff completed a Sworn Statement and will forward it to the Licensing Inspector for review.

Standard #: 8VAC20-780-40-E
Description: Based on staff interviews, a review of the center's own video recording and a review of the electronic system used by staff, one staff failed to comply with the center's own policy.
Evidence:
1. The center's own procedures for identifying where attending children are at all times requires staff to enter the location of each child at every transition on an electronic device.
2. The center's own video recording of the morning of 05/10/2022 recorded Staff #3 failing to enter the face to name transitions for the Beginner's class at two thresholds leading to the outside playground.
3. Staff #3 was unable to navigate the electronic system and stated they were unable to locate the transitions for the morning of 05/10/2022.

Plan of Correction: This staff will be retrained on the use of the Tadpole system and informed of the importance of entering the location of every child.

Standard #: 8VAC20-780-70
Description: Based on review of staff records, 2 records were incomplete.
Evidence:
1. Staff #2's record did not contain an emergency contact.
2. Staff #3's record did not contain 2 references that are required prior to hire.

Plan of Correction: We will obtain the information from Staff #2. Going forward we will ensure references are received for any new hires or re-hires before their first day of employment.

Standard #: 8VAC20-780-450-A
Description: Based on observation of the Beginner's Classroom, linens were not found for one cot.
Evidence:
One cot occupied by one child did not have a bottom cover.

Plan of Correction: We will request the parents to provide a bottom cover. Until a bottom cover is received, one will be provided by the center.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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