VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Pearl Early Childhood Academy
14000 Thunderbolt Pl Ste R
Chantilly, VA 20151
(571) 839-9747

Current Inspector: Pernille Brandt (703) 203-8659

Inspection Date: May 11, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks (8VAC20-770)

Technical Assistance:

Discussed review of standards and attend the Phase 2 again so you can become more familiar with the standards and operating responsibilities. Staff need to be able to communicate as necessary for their job responsibilities and qualifications for a lead position need to be documented in the staff files.

Comments:

An unannounced inspection was conducted from 12:00- 1:20 pm. The Director was available but needed assistance with understanding record requirements. Ratios were met in the classrooms and equipment observed was deemed in a clean and safe condition. Interviews with staff allowed for clarification of special care provisions and Director was given consultation to request assistance with files and administrative duties. Although staff files did not list start dates, it was possible through interviews to determine start days. Please call with questions 703-479-4679

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on record review and interview it was determined the center not have a central registry finding within 30 days of employment for 2 staff and obtained one after 90 days of employment. Evidence: 1. Staff 1 and 2 have been employed for over 6 and half weeks and do not have a Central registry check. 2. Staff 3 was employed November 10, 2021 and the Central Registry check is dated February 25, 2022. 3. Administration stated they had to send back because not completely filled out but did not have documentation to demonstrate the clearances were filled out.
Plan of Correction:	We will make copies of clearances sent out and we will have new staff complete the forms upon hiring.
Standard #:	8VAC20-780-160-A
Description:	Based on record review, it was determined the center did not obtain a negative TB result for a staff member who started in March, 2022.
Plan of Correction:	We will ask staff to get it.
Standard #:	8VAC20-780-40-K
Description:	based on interview and record review, the center has not developed written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: 1. Staff and Director were asked about policies for staff to follow that helps address risk with head trauma, shaken baby syndrome, and plans to help prevent these issues in a classroom and they stated they didn't have policies. 2. Review of staff handbook confirmed these items are not included.
Plan of Correction:	We will review policies and procedures and develop a plan.
Standard #:	8VAC20-780-40-M
Description:	Based on record review and observation, it was determined the center did not keep children's food allergies confidential when posting serious health issue and allergies in classrooms or in hallway. Evidence: 1. Center has posted current food allergies and children's health sensitivities for staff to review but these items were posted in areas parent and public could also view.
Plan of Correction:	We will post but have it covered so only staff can view.
Standard #:	8VAC20-780-60-A-7
Description:	Based on review of child #1's file, it was determined the center did not obtain from the parent actions to take in an emergency situation for a listed food allergy. Evidence: 1. The Center does not have a physical but the parent listed a food allergy and only states to avoid the food. 2. The Center did not obtain a written plan from the parent what to do for the child in the event child is exposed to the allergen.
Plan of Correction:	We will request a plan in writing.
Standard #:	8VAC20-780-60-A-8
Description:	Based on record review of child's file and interviews with staff, it was determined the center did not obtain a written allergy action plan for a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child has a physical report that indicates food allergies for a child but there is no written plan from the child's physician.
Plan of Correction:	We will request that information.
Standard #:	8VAC20-780-70
Description:	Based on record review of 4 staff files, it was determined the center does not maintain complete records for staff. Evidence: 1. All 4 of 4 did not specify start date; 2. 2 of 4 did not specify job position; 3. 4 of 4 did not contain the required 2 references[; 4. All 4 did not contain documentation to verify staff received Orientation training; 5. 2 files did not included education and experience documentation to verify these staff were qualified to be lead teachers in a group; 6. and 1 staff has not received the Department's education-sponsored orientation course within 90 days of employment. 7. Interviews with staff helped to determine start dates and position.
Plan of Correction:	We will go through every file, organize and complete necessary information.
Standard #:	8VAC20-780-240-C
Description:	Based on interview and record review, the staff have not received training on preventing cross contamination of food allergens, prevention of shaken baby and abusive head trauma.
Plan of Correction:	We will review standards and develop a written plan for Orientation training that includes all requirements.
Standard #:	8VAC20-780-280-B
Description:	Based on observation of each classroom it was determined the center has not kept hazardous material in a locked place using a safe locking method that prevents access by children. Evidence: 1. Each classroom had a gallon sized container of hand sanitizer kept on a shelf for children and staff to pump on their hands. The container states the warning to keep out of reach of children and that it if swallowed to get immediate medical help.
Plan of Correction:	We thought we could use this with the children and staff to avoid illness but will put away and lock.
Standard #:	8VAC20-780-500-B
Description:	Based on observation of a changing area it was determined the program was not ensuring that a nonabsorbent surface for diapering or changing would be used. Evidence: 1. The changing pad was covered with a blanket that they use for diaper changing.
Plan of Correction:	Removed during the inspection.
Standard #:	8VAC20-780-550-G
Description:	Based on record review of emergency drills, it was revealed the center did not maintain documentation of a practice emergency evacuation drill in April.
Plan of Correction:	I will document it as we did conduct one.