VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Orange County Government-Office on Youth (Locust Grove)
31230 Constitution Highway
Locust grove, VA 22508
(540) 854-9088

Current Inspector: Kelly Adriazola (804) 840-8245

Inspection Date: July 5, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A renewal inspection was conducted on July 5, 2022 from 10:30 A.M.-12:00 P.M. on site, and from 12:20 P.M.-1:45P.M. at the administration office for staff record review. There were 16 children present, ranging in ages from five years to twelve years of age, with three staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records and seven staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions or concerns please contact the Licensing Inspector at 540-430-9257.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of staff records, the center failed to ensure that a National Fingerprint background check was completed within 90 days of hire. Evidence: 1. Staff #3's first date of employment was 01/26/2022. The fingerprints on file were dated 08/10/2021. Staff #3 did not start within 90 days from when fingerprints were obtained. A new National Fingerprint background check was required prior to first date of employment. 2. Staff verified the first date of employment for Staff #3 and the date on the National Fingerprint background check.
Plan of Correction:	The staff member has been notified to schedule an appointment to obtain a more recent fingerprint background check.
Standard #:	8VAC20-780-60-A
Description:	Based on review of children records, the center failed to obtain all the required information for a child's record. Evidence: 1. Child #2's record did not contain a phone number for their physician, and did not contain and address for one of the emergency contacts. 2. The records for Child #3 and #4 only contained one of the two required designated persons to call in an emergency if a parent can not be reached.
Plan of Correction:	The site manager has been working with the parents to obtain the required information.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of staff records, the center failed to ensure that the Virginia Department of Education sponsored orientation course was completed within 90 days of employment. Evidence: 1. Staff #3's date of employment was 01/26/2022. The Virginia Health and Safety Pre-service Training was dated 05/22/2022. The training was required to be completed by 04/26/2022. 2. Staff #4's date of employment was 01/24/2022. The Virginia Health and Safety Pre-service Training was dated 05/08/2022. The training was required to be completed by 04/24/2022. 3. Staff verified the dates of employment for Staff #3 and Staff #4, and the dates that the training was completed.
Plan of Correction:	The pre-service has been completed and in the future, deadlines will be established for new staff to complete the required training.
Standard #:	8VAC20-780-550-P
Description:	Based on a review of injury reports, the center failed to ensure that all required information was completed. Evidence: 1. On an injury report dated 06/24/2022 how the parent/guardian was notified and the time the parent/guardian was notified was not completed. 2. Staff verified that the report did not contain all the required information.
Plan of Correction:	This requirement was reviewed with staff at the staff meeting on 07/06/2022.
Standard #:	8VAC20-780-560-F
Description:	Based on observation, the center failed to ensure that a menu listing the foods served for snacks was posted in a location conspicuous to parents or given to parents. Evidence: There was not a menu posted for the week of July 4, 2022 at the time of inspection on July 5, 2022. The last posted menu was for June 2022.
Plan of Correction:	The July menu has been posted as of the afternoon of the on-site inspection.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, the center failed to ensure that all food brought from home was labeled with the child's name and date. Evidence: 1. There were three lunchboxes that were not labeled with the date. 2. There were two lunchboxes that were not labeled with the child's name. 3. Staff verified that the lunchboxes were not labeled with the required information.
Plan of Correction:	Tap was purchase for the site and this procedure began immediately.