VIRGINIA DEPARTMENT OF SOCIAL SERVICES

St. Mary's School
400 Green Street
Alexandria, VA 22314
(703) 549-1646

Current Inspector: Shahana Green (571) 423-6735

Inspection Date: Sept. 22, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

The updated Standards for Licensed Child Day Centers is available on the Virginia Department of Education website.

Comments:

An unannounced monitoring inspection was conducted on September 22, 2022, between 10:15 am and 12:15pm. There were 32 children present with 4 staff supervising. The physical plant, playground, evacuation drill logs, attendance logs, staff records, children's records and emergency evacuation procedures and first aid kits were reviewed. The children in the half day program were observed reading and book and working on their letters, the children in the full day program, were observed on the playground. Areas of non-compliance were cited on the violation notice. If you have any questions, please contact the licensing inspector at tanya.johnson@doe.virginia.gov or call 571.423.6392.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of staff records, the center failed to ensure that staff obtain and submit a Criminal History Records check (fingerprint) prior to the first day of employment. Evidence: Staff member #3 and #4's records do not contain documentation of a Criminal History Records check prior to the first day of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-B
Description:	Based on a review of staff documents, the center failed to ensure that an employee's complete a sworn statement or affirmation prior to the first day of employment. Evidence: Staff member #3 and #4's records do not contain documentation of a sworn statement or affirmation prior to the first day of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of staff records, the center failed to ensure that staff submit Central Registry results by the end of the 30th day of employment. Evidence: Staff #2, #3 and #4's records do not contain documentation of Central Registry results by the end of the 30th day of employment. Staff #5 Central Registry results expired 07/15/2013.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Based on a review of staff records, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with children. Evidence: Staff #3's record does not contain documentation of a tuberculosis screening submitted at the time of employment and prior to coming into contact with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-90--A
Description:	Based on a review of children's records, the center failed to ensure that a written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent and include: an authorization for emergency medical care should an emergency occur when the parent cannot be located immediately unless the parent states in writing an objection to the provision of such care on religious or other grounds; a statement that the center will notify the parents when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the center; and a statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed an reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately. Evidence: Child, #1, #2, #3, and #4's records do not contain documentation of authorization for emergency medical care, pick up of an ill child or notification of communicable disease.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-C
Description:	Based on a review of staff records, the center did not ensure that staff completed Recognizing Child abuse and neglect and the legal requirements for reporting suspected child abuse training by the end of their first day of assuming job responsibilities as required. Evidence: Staff #3, #4 and #5's records do not contain documentation of Recognizing Child Abuse and Neglect and the legal requirements for reporting suspected child abuse as required by 63.2-1509 of the Code of Virginia.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center failed to ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: In the Pre-K full day classroom, a closet containing Clorox Wipes was not closed or locked.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-290-A-3
Description:	Based on observation, the center failed to ensure that all electrical outlets shall have protective covers that are a size that cannot be swallowed by children. Evidence: In the Pre-K full day classroom, at the front of the class there was an outlet without a protective cover.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-540-C
Description:	Based on observation, the center failed to ensure that the first aid kits contained all required items. Evidence: Scissors, antiseptic cleaner, 2 triangular bandages and a First Aid Instructional Manual was missing form the Pre-K half day program classroom first aid kit.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-550-I
Description:	Based on an observation of the classrooms, the center failed to ensure that 91 or local dial number for police, fire and emergency medical services and the number of the regional position control center shall be posted in a visible place at each telephone. Evidence: Pre K half-day classroom and Pre-K full-day classroom did not have 911 or local number for the police, fire and emergency medical services and the number of the regional poison control center posted in each room.
Plan of Correction:	Not available online. Contact Inspector for more information.