VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care at Butts Road Intermediate School
1571 Mt. Pleasant Road
Chesapeake, VA 23322
(757) 366-9622

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Sept. 23, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770)

Comments:

An unannounced renewal inspection was conducted on 09/23/2022 from 4:38 pm - 6:00 pm. At the time of entrance there were 11 school age children in care with two staff. Children were observed watching a video in the cafeteria and playing large motor games in the cafeteria. Records were reviewed for three staff and three children. Information gathered during the inspection determined non-compliances with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. Child 1 lacked a written care plan for a diagnosed food allergy which was indicated on her enrollment form and physical. a. Staff confirmed that a written allergy care plan was not on file for child 1. 2. The enrollment record for child 1 lacked a second designated emergency contact. 3. Enrollment dates were not listed on the enrollment records for child 1, child 2 and child 3.
Plan of Correction:	Staff stated that an emergency allergy action plan will be obtained for child 1. A second emergency contact will be obtained as well. Enrollment dates will be added to all children's enrollment records.
Standard #:	8VAC20-780-200-A
Description:	Based on interview, the center failed to have a qualified program director or a qualified back-up program director who meets one of the director qualifications who shall regularly be on site at least 50% of the center's hours of operation. Evidence: 1. Staff 1 and staff 2 indicated that the individual who had been designated as the program director for the program, staff 3, had not been present at least 50 % of the time each week since the program opened on 09/06/2022. 2. Staff 3 confirmed that he had not been present at the program at least 50% of the time each week since the program began operation on 09/06/2022.
Plan of Correction:	A qualified program director will be at this program at least 3 days a week beginning Monday, October 3, 2022.
Standard #:	8VAC20-780-240-A
Description:	Based on record review, the center failed to ensure that staff complete The Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: 1. Staff 2, hire date 09/17/2021, has not completed Virginia Preservice training. 2. Administrative staff confirmed that staff 2 had not completed this training.
Plan of Correction:	Administrative staff stated that staff 2 will complete this training within the week.
Standard #:	8VAC20-780-340-A
Description:	Based on observation, the center failed to ensure that when staff are supervising children, they shall always ensure their care and protection. Evidence: 1. Staff failed to provide for the protection of a child as demonstrated by the following: a. When the inspection arrived at 4:38 pm the door to the cafeteria was ajar. b. As the inspector was introducing herself to staff 1, child 1 age 9 years, was observed walking out of the door without any adult supervision. c. Staff 1 stated the child 1 had been signed out by her parent and that the parent was standing at the door however, the parent of child 1 was not standing outside of the door. d. The parent of child 1 was sitting in his vehicle, which was packed in the parking lot of the school. e. Staff 1 stated she was not aware that the parent had left the door open and had additionally walked away from the doorway after signing child 1 out for the day.
Plan of Correction:	Staff will be retrained to follow policies that require children to be released only when a parent is physically present to depart with the child. Staff will closely monitor the door to ensure it is properly closed.