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Grace A Child Academy USA
125 Scattergood Drive
Christiansburg, VA 24073
(540) 382-9591

Current Inspector: Julia Kimbrough (804) 921-7596

Inspection Date: Oct. 5, 2022

Complaint Related: No

Areas Reviewed:
? 8VAC20-780 Administration.
? 8VAC20-780 Staff Qualifications and Training.
? 8VAC20-780 Physical Plant.
? 8VAC20-780 Staffing and Supervision.
? 8VAC20-780 Programs.
? 8VAC20-780 Special Care Provisions and Emergencies
? 8VAC20-780 Special Services.
? 8VAC20-820 THE LICENSE.
? 8VAC20-820 THE LICENSING PROCESS.
? 8VAC20-770 Background Checks (8VAC20-770)
? 20 Access to minor?s records
? 22.1 Background Checks Code, Carbon Monoxide
? 63.2 Child Abuse & Neglect
? 8VAC20-790 Subsidy Regulations.

Comments:
A renewal inspection was initiated on 10/5/22 and concluded on 10/5/22. There were 75 children present with 13 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 5 staff records were reviewed. The inspection started at 9:40am and concluded at 11:40am.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program

Violations:
Standard #: 8VAC20-780-130-A
Description: Based on review of children records the facility failed to maintain compliance with this standard as required relating to immunization documents.

Evidence:
Child record #3 had an enrollment date of 5/18/2020. The immunization record was dated 3/11/2021. Proof of immunizations are required prior to the first day of care.

Plan of Correction: Copies of immunizations will be obtained prior to the childs first day in care as required to ensure compliance.

Standard #: 8VAC20-780-140-A
Description: Based on review of children records the facility failed to maintain compliance with this standard as required relating to physical exam documentation.

Evidence:
Child record #1, date of enrollment 6/9/2018, did not have a documentation of a physical. Documentation of a physical is required within 30 days of beginning care.

Plan of Correction: Physicals will be obtained and placed in the childs file for compliance.

Standard #: 8VAC20-780-40-I
Description: Based on review of policies and procedures the facility failed to maintain compliance with this standard as required relating to written injury prevention procedures.

Evidence:
There were no written injury prevention procedures as required.

Plan of Correction: All policies and procedures are being updated to ensure compliance.

Standard #: 8VAC20-780-40-N
Description: Based on review of policies and procedures the facility failed to maintain compliance with this standard as required relating to written playground safety procedures.

Evidence:
The written playground safety procedures did not include active supervision by staff, circulating among children, and scanning play activities.

Plan of Correction: All policies and procedures are being updated to ensure compliance.

Standard #: 8VAC20-780-240-D
Description: Based on review of policies and procedures the facility failed to maintain compliance with this standard as required related to policies that staff must be provided.

Evidence:
Staff orientation documents did not cover the following required items:
1. Procedures for supervising a child who may arrive after scheduled classes or activities including field trips.
2. Procedures to confirm absence of a child when the child is scheduled to arrive from another program or from an agency responsible for transporting the child to the center.
3. Procedures for identifying where attending children are at all times, including procedures to ensure that all children are accounted for before leaving a field trip site and upon return to the center.

Plan of Correction: All policies and procedures are being updated to ensure compliance.

Standard #: 8VAC20-780-280-B
Description: Based on review of the classrooms and kitchen the facility failed to maintain compliance with this standard as required relating to locking of hazardous substances.

Evidence:
1. In the kitchen the cleaner storage cabinet was unlocked.
2. In the preschool 1 classroom the staff bathroom was unlocked and contained various cleaning products.
3. In the 18 month-23 month classroom the cleaner storage cabinet above the sink was not locked.

Plan of Correction: This was corrected during the inspection. Staff will be reminded that cleaning cabinets are to be locked at all times.

Standard #: 8VAC20-780-350-F
Description: Based on review of policies and procedures the facility failed to maintain compliance with this standard as required related to policies for consistent staffing.

Evidence:
There was no policy or procedure for how the facility would maintain consistent staffing with each group of children.

Plan of Correction: All policies and procedures are being updated to ensure compliance.

Standard #: 8VAC20-780-420-A
Description: Based on review of policies and procedures the facility failed to maintain compliance with this standard as required relating to written information that must be provided to the parents prior to care being provided.

Evidence:
1. Prior to care the parents were not provided in writing the policies related to transportation.
2. Prior to care the parents were not provided in writing the policies for arrival and departure of children to include authorized person only may pick up the child; pick up after closing, and non pick up of children for emergency reasons.
3. Prior to care the parents were not provided in writing the policies on diaper ointment.
4. Prior to care the parents were not provided in writing the custodial parents right to be admitted to the center pursuant to 22.1-289.054.
5. Prior to care the parents were not provided in writing the policies for communicating an emergency situation with parents.
6. Prior to care the parents were not provided in writing the policies of termination of care.

Plan of Correction: All policies and procedures are being updated to ensure compliance.

Standard #: 8VAC20-780-520-B
Description: Based on review of policies, procedure, and forms the facility failed to maintain compliance with this standard as required relating to the sunscreen authorization form.

Evidence:
The sunscreen form for child #2 did not include any adverse reactions.

Plan of Correction: Forms will be updated to ensure compliance.

Standard #: 8VAC20-780-520-C
Description: Based on review of policies, procedure, and forms the facility failed to maintain compliance with this standard as required related to diaper cream authorization.

Evidence:
1. There was no parental authorization to apply the diaper cream that was on site for child #5.
2. The diaper authorization form used by the facility did not address any known adverse reactions as required.

Plan of Correction: Forms will be updated to ensure compliance.
The authorization form for child #5 will be obtained to ensure compliance.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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