VIRGINIA DEPARTMENT OF SOCIAL SERVICES

School of Children
2706 24th Road South
Arlington, VA 22206
(703) 486-0880

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: Oct. 5, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Discussed with Director: Attendance sheets, transitions

Comments:

An in person monitoring study was conducted today. Emergency supplies, emergency evacuation drills, infant bottles were labeled/dated, cot spacing, crib labeling were all in compliance. Violations were discussed with the Director at the exit interview. Children were observed participating in a variety of activities, including handwashing and eating lunch. The playground was not inspected due to inclement weather. LI was present today from 10:30 AM ? 12:49 PM. The inspection will be typed off site and emailed to the facility for review and signatures. If you have any questions regarding this inspection, please contact me at (703) 479-4678 or at Sarah.Marbert@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on a review of records, one staff record does not contain documentation of a completed Criminal History Check or Sex Offender search for a residence outside the state of Virginia in the past 5 years prior to employment. There is no documentation of a completed Central Registry Search within 45 days of employment. Evidence: There is no completed Central Registry Search, Criminal History Check or Sex Offender search for 2 residences outside of Virginia in the past 5 years. (Staff C- DOE: 7/15/21)
Plan of Correction:	Technical support is needed to complete these out of state records. The Director has begun to do the required background checks for previous residences for Staff C.
Standard #:	8VAC20-770-60-B
Description:	Based on a review of records, one staff record does not contain documentation of an accurate Sworn Disclosure Statement (SDS) prior to employment. Evidence: The SDS on file does not accurately reflect all states or US cities/territories of residence outside the state of Virginia in the past 5 years. There were 2 residences outside of Virginia. (Staff C- Date of employment (DOE): 7/15/21)
Plan of Correction:	Staff was asked to update SD to reflect previous residences.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of records, child records do not contain all required information. Evidence: Missing information includes: *Proof of Birth documentation (Child 2) *No allergy action plan for a diagnosed food allergy. (Child 1)
Plan of Correction:	Parent was given 7 days to turn in BC and Action plan.
Standard #:	8VAC20-780-70
Description:	Based on a review of records, one staff record does not contain documentation of the date of separation from employment. Evidence: One staff has been terminated from the facility. The staff record does not contain documentation of the date of separation of employment. (Staff B)
Plan of Correction:	Termination date is listed on Director's calendar.
Standard #:	8VAC20-780-80-A
Description:	Based on a review of documentation, the center did not maintain a written record of attendance for each group of children. Evidence: *The infant room staff stated there was no attendance sheet kept. *The attendance sheet for the 2?s room did not reflect a Toddler in the room. *The School Age (SA) room attendance sheet reflected 10 children; however, there were 12 present. 2 children were on the Preschool side of the room.
Plan of Correction:	All classrooms have their own attendance book. The Director holds a master attendance book that is done everyday @9:30 AM. Children 5 and over were moved to reflect SA attendance record.
Standard #:	8VAC20-780-210-A
Description:	Based on a review of records, one staff record does not contain documentation of lead teacher qualifications. Evidence: One staff member, in a lead teacher position, does not have enough college credits to meet lead teacher qualifications. Available documentation shows 32 of the 48 required credit hours. (Staff A)
Plan of Correction:	School of Children currently hiring for Lead Teachers
Standard #:	8VAC20-780-280-B
Description:	Based on direct observation, hazardous substances such as cleaning materials were not kept in a locked place. Evidence: The School Age room had a spray bottle containing bleach water in a cabinet that was not locked.
Plan of Correction:	All hazardous materials will be locked up at all times. New locks were purchased.
Standard #:	8VAC20-780-350-B-1
Description:	Based on observation, ratios were not maintained in the Infant room. Evidence: *The infant room ratio is 4:1 children to staff. At approximately 12:30 PM. There were 7 infants and 1 staff present.
Plan of Correction:	School of Children was short staffed on day of inspection. Currently hiring
Standard #:	8VAC20-780-350-C
Description:	Based on observation, when children are in mixed age groupings, the ratio for the youngest child was not applied. Evidence: The Two?s room had a Toddler present in the room. There were 8 children with 1 staff. The applicable ratio was 5 children to 1 staff.
Plan of Correction:	The Toddler was 2 years old. The Director was unable to substitute during the inspection.
Standard #:	8VAC20-780-420-E-1
Description:	Based on a review of documentation and staff statements, the amount of time spent on their stomachs for infants who cannot turn over by themselves was not maintained. Evidence: 4 of 4 infants that require tummy time did not have any of the required 30 minutes of tummy time documented on 10/4/22.
Plan of Correction:	30 minutes of tummy time will be documented each day.
Standard #:	8VAC20-780-440-G
Description:	Based on observation, cribs were not used for children under 12 months of age. Evidence: At approximately 12:30 PM 5 infants were observed sleeping in bouncy seats with blankets covering the children.
Plan of Correction:	After lunch children fall asleep in the chairs and are moved to cribs after deep sleep.