VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Aspire! Afterschool Learning
909 S Dinwiddie St., 3rd Floor
PO Box 41318
Arlington, VA 22204
(703) 379-6488

Current Inspector: Ann Dramstad (703) 314-0860

Inspection Date: Oct. 14, 2022

Complaint Related: No

Areas Reviewed:

X 8VAC20-780 Administration. X 8VAC20-780 Staff Qualifications and Training. X 8VAC20-780 Physical Plant. X 8VAC20-780 Staffing and Supervision. X 8VAC20-780 Programs. X 8VAC20-780 Special Care Provisions and Emergencies X 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. X 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records X 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect 8VAC20-790 Subsidy Regulations

Technical Assistance:

Consultation was given on the following: 1. Obtaining the VA Preservice training and link from the training page (childcareva.com/professional training and development) 2. Medication authorization forms and allergy action plans, 3. Ensuring privacy by covering the list of food preferences, allergies and food to avoid 5. Supervision coming from outside and keeping all children in sight before entering the elevator/building as well as volunteers staying in sight supervision when tutoring.

Comments:

An unannounced visit was conducted on 10/14/2022 and follow up on 10/20/2022. All rooms were in ratio with direct care staff. Observed school-age children transitioning from drop off site into the center space, preparation for snack and working on projects/tutoring. Reviewed a sample of children and staff records, emergency preparation, medication procedures and trainings for staff. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Feel free to contact me if you need any assistance. Ann Dramstad, Children?s Inspector Office of Child Care Health and Safety Division of School Readiness 703-314-0860 ann.dramstad@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on record review, 1 of 6 children's records was missing documentation of immunizations prior to attending the center. Evidence: Child #3's first day of attendance was 8/29/2022 and was the center did not have an immunization record on file.
Plan of Correction:	Center administration will reach out to the child's base school and request health information.
Standard #:	8VAC20-780-140-A
Description:	Based on a sample of children's records reviewed, 4 of 6 records were missing documentation of a physical exam within 30 days of enrollment. Evidence: 1. Child #1 enrolled 8/29/2022 2. Child #2 enrolled 9/12/2022 3. Child#3 enrolled 9/6/2022 4. Child #4 enrolled 8/29/2022
Plan of Correction:	Administration will reach out to the child's base school and request a copy of the physical.
Standard #:	8VAC20-780-240-A
Description:	Based on record review and staff statement, new staff have not obtained the Virginia Department of Education sponsored orientation course within 90 days of employment. Evidence: Staff #1 was hired 6/7/2022 and did not have the completed certificate documentation. Staff #2 was hired 6/8/2022 and did not have the completed certificate documentation.
Plan of Correction:	All new staff will be reminded to complete the training and provide the certificate for their personnel file.
Standard #:	8VAC20-780-510-E
Description:	Based on record review and staff statement, an emergency medication was missing written authorization to administer the medication from the parent and physician. Evidence: The center did not have written authorization to administer emergency medication for child #1.
Plan of Correction:	An authorization form to administer medication was given to the parent to complete and obtain the physician signature.