VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ocean Learning Center
9266 Chelsea Avenue
Norfolk, VA 23503
(757) 588-0426

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Nov. 22, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring/renewal/complaint inspection was conducted on 11/22/2022. There were 5 children present with 3 staff supervising. Three morning bus runs of school age children and preschool children to the public schools were observed. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 4 staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based upon review of staff records and staff interview, the facility has not ensured that they have obtained a central registry finding within 30 days of employment. Evidence: 1. The results of a child protective services central registry fining were not in the record provided for staff 5, who was hired on 7/11/2022, and has remained in the facility's employ. 2. Staff 1 acknowledged that results of a child protective services central registry finding were not obtained for staff 5.
Plan of Correction:	The program director responded with the following during the exit interview: The office of background investigations was contacted during the inspection. A central registry check will be requested immediately.
Standard #:	8VAC20-780-130-A
Description:	Based upon review of children's records and staff interview, the facility has not ensured that each child has received the immunizations required by the State Board of Health before attending. Evidence: 1. The record provided for child 3, who began attending on 11/9/2021, did not include documentation of the required immunizations. 2. Staff 1 verified that the record for child 3 did not include documentation of immunizations.
Plan of Correction:	The program director responded with the following during the exit interview: The parent was contacted during the inspection to supply documentation of the child's immunizations. All children's records will be checked to ensure that immunization records have been obtained. In the future, children will not be allowed to attend until documentation of the required immunizations is received.
Standard #:	8VAC20-780-60-A
Description:	Based upon review of children's records and staff interview, the facility has not ensured that each child's record contains complete home addresses and addresses for persons other than parents to be contacted in an emergency. Evidence: 1. The record provided for child 2 did not include complete street addresses for the parents nor for the two persons other than parents to be contacted in an emergency. 2. Staff 1 acknowledged that complete street addresses for the parents and emergency contact persons had not been provided.
Plan of Correction:	The program director responded with the following during the exit interview: The parent was contacted to obtain the addresses during the inspection. All children's records will be checked to ensure required documentation is in each record.
Standard #:	8VAC20-780-70
Description:	Based upon review of staff records and staff interview, the facility has not ensured that telephone references for staff include all required documentation. Evidence: 1. The telephone references in the records provided for staff 2 and 5 are not dated and signed by the person who obtained the references. 2. Staff 1 acknowledged that the telephone references for staff 2 and 5 were not dated and signed.
Plan of Correction:	The program director responded with the following during the exit interview: In the future, all required information will be documented on telephone reference checks for potential new hires.
Standard #:	8VAC20-780-230-B
Description:	Based upon observation and staff interview, the facility has not ensured that individuals from independent contractors who do not meet staff qualifications are within sight and sound supervision of a staff member. Evidence: 1. During the inspection, an independent contractor was in the front classroom alone with a child without staff supervision. 2. Staff 1 acknowledged that the contractor works alone with the child without staff supervision. Staff 1 was unable to produce any documentation of the independent contractor's qualifications.
Plan of Correction:	The program director responded with the following during the exit interview: Independent contractors will be within sight and sound supervision of staff or the child will be signed out of our program by the contractor and signed back in after the session has ended. We will ensure that the parent has signed authorization acknowledging and giving permission for the contractor to sign the child in and out of our care.
Standard #:	8VAC20-780-270-A
Description:	Based upon observation and staff interview, the facility has not ensured that areas and equipment are maintained to be clean and safe. Evidence: 1. Numerous carpets in all children's classrooms showed extreme wear and tear including dirt, stains and pulled threads/strings. 2. The tile floors in the classrooms showed evidence of ground in dirt/grime. 3. There was a toy bed in a back classroom that was stained and dirty. 4. Staff 1 acknowledged that the carpets needed to be cleaned, removed and/or replaced.
Plan of Correction:	The program director responded with the following during the exit interview: The following will be done over winter breaks: All carpets will either be cleaned and sanitized or will be disposed. Flooring will be washed and sanitized. All equipment will be scrubbed and sanitized. Procedures will be developed with staff for cleaning and sanitizing equipment. A schedule will be prepared to ensure floors and are maintained.
Standard #:	8VAC20-780-580-L
Description:	Based upon review of children's records and staff interview, the facility has not ensured that they have parental permission for transportation. Evidence: 1. The records provided for children 3, 4 and 5 did not include parental permission to transport these children who were taken to public school by the facility during the inspection. 2. Staff 1 acknowledged that the records did not include parental permission to transport the children.
Plan of Correction:	The program director responded with the following during the exit interview: Parents will be required to provide written authorization to transport children prior to the child being taken on the facility bus.