VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Mae's Learning Academy
712 West Broadway
Hopewell, VA 23860
(804) 704-4523

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Nov. 10, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A follow-up monitoring inspection was initiated on Thursday, November 10, 2022. The licensing inspector and licensing administrator were on site from approximately 11:25 until 2:15 pm. There were 34 children present, ranging in ages from three months to five years with six staff members. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision. A total of six staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions about this inspection, please contact the licensing inspector. Sharon Curlee, Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education 804-840-8312 Sharon.curlee@doe.virginia.gov

Violations:

Standard #:	8VAC20-780-70
Description:	Based on review of staff records, the center did not obtain all required documentation for each staff record. Evidence: 1. The record of staff #1 (employed 11/09/2022), staff #2 (employed 11/22/2021), staff #3 (employed 12/07/2021), Staff #4 (employed 05/24/2022), staff #5 (employed 07/13/2022), and staff #6 (employed 12/09/2021) did not contain documentation of two references as to the character and reputation as well as competency that were checked prior to employment. When reference checks are taken over the phone, documentation shall include date of contact, names of persons contacted, the firms contacted, results and signature of person making call. 2. The director stated she had completed reference checks by phone and did not know additional details are required by the standards.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-D
Description:	Based on review of staff records, observation and interview, the center did not ensure in each grouping of children at least one staff member met the qualifications of a program leader or director that is regularly present. Evidence: 1. The record of staff #2, identified as the program leader in the two year old classroom did not contain documentation of the education or training to qualify as a program leader. The director stated staff #1 did not have program leader qualifications but was working on obtaining her training hours. Staff #1 was observed working alone in the two year old classroom. 2. The record of staff #3, identified as the program leader in the pre-k classroom did not contain documentation of the education or training to qualify as a program leader. The director stated staff #3 was working on obtaining her training hours for program leader qualifications. Staff #3 was observed working alone in the pre-k classroom. 3. The toddler classroom was being supervised by two staff. Both were identified by the director as assistants. The director stated she did not have a qualified program leader for the classroom. I thought the youngest staff in the classroom was working on training to qualify. 4. The record of staff #6, identified as the program leader in the Infant classroom did not contain documentation of the education or training to qualify as a program leader. The director stated staff #6 was working on obtaining her training hours for program leader qualifications.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-F
Description:	Based on observation and interview, the center did not ensure children under 10 years of age were always within actual sight and sound supervision. Evidence: 1. A child from the four year old classroom was observed leaving the classroom alone and walking around the corner to the hallway bathroom on the other side of the building out of sight and sound supervision of staff. The licensing inspector informed the director the child had left the room and was in the bathroom on the other side of the building. 2. The director return the child back to the classroom and told the staff the child had gone to the hall bathroom on the other side. 3. The staff was not aware the child had left the classroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-B
Description:	Based on observation, the center did not ensure the diapering area contained a nonabsorbent surface for diapering or changing. Evidence: The diaper changing pad in the infant room contained multiple tears, exposing the interior foam and creating an absorbent surface.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-560-M
Description:	Based on observation, the center did not ensure children were not allowed to drink or eat while walking around. Evidence: Child #1, in the toddler room was observed eating crackers and drinking from a sippy cup while walking around the room.
Plan of Correction:	Not available online. Contact Inspector for more information.