VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Extended-Day Care Programs, Camp Griffin and The Griffin Academy
3819 Gallows Road
Annandale, VA 22003
(703) 256-3620

Current Inspector: Jessica Willis (571) 352-1453

Inspection Date: Nov. 30, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

A monitoring inspection was initiated on 11/30/2022 and concluded on 11/30/2022. There were 21 children directly supervised by 3 staff members. Children were observed arriving to the after school program. The physical plant, 3 child records, 3 staff records, medications, evacuation drills, emergency supplies and policies were inspected. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Please contact me if you have any questions at Margaret.allworth@doe.virginia.gov or 703-209-3521.

Violations:

Standard #:	8VAC20-780-40-E
Description:	Based on a review of medications and staff interview, the center's services are not in compliance with the center's own policies and procedures. Evidence: Medications for child #1 expired 10/2022 and for child #2 expired 10/2022.
Plan of Correction:	Parents will provide us with medication that is not expired. An audit of medications will be completed monthly to ensure that medications do not expire.
Standard #:	8VAC20-780-240-A
Description:	Based on a review of staff records, staff have not completed the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Staff #1, date of hire 4/13/2022 and staff #2, date of hire 8/24/2022 have not completed the 10 hour Pre Service orientation training.
Plan of Correction:	Staff will complete the required 10 hour service training and file certificates in their record.
Standard #:	8VAC20-780-510-E
Description:	Based on a review of medications, the center has not followed procedures to include the parents and physicians written authorization for a child's medication. Evidence: There is no written parent or physician authorization to administer child #2's long term over the counter emergency medication.
Plan of Correction:	Parents will provide written authorization for the medication.
Standard #:	8VAC20-780-510-I
Description:	Based on a review of medications, the center has not maintained a original, labeled pharmacy container for each child. Evidence: Child #1 has a long term medication, epi pen without the pharmacy prescription label attached.
Plan of Correction:	Parents will provide the prescription label for the medication.
Standard #:	8VAC20-780-510-P
Description:	Based on a review of medications, a authorization for medication has expired and parents have not been notified to pick up their medications. Evidence: Child #2's medication authorization to administer a long term medication expired 8/27/2022, the parent has not been notified that the authorization form has expired.
Plan of Correction:	Parents will obtain current medication authorization forms from the physician.
Standard #:	8VAC20-780-550-D
Description:	Based on record review and director interview, the center has not implemented monthly evacuation drills. Evidence: The fire drills for the month of October and November 2022 had not been conducted.
Plan of Correction:	We will complete monthly fire evacuation drills and document.