VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AVSP Youth Program
20585 Ashburn Village Blvd.
Ashburn, VA 20147
(703) 729-0581 (209)

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: Dec. 9, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Comments:

Today an unannounced Monitoring Inspection took place between the hours of 3:30pm and 4:45pm. There was 1 classrooms observed with a total of 32 children with 5 staff within the supervision guidelines. The children were observed doing homework, using their computers and watching a movie. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. Violations were found during today?s inspection and can be viewed on the Violation Notice. Thank you for your cooperation during the inspection. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov.

Violations:

Standard #:	8VAC20-780-70
Description:	Based on record review, staff records did not contain all required information. Evidence: Staff #6's record only contained one reference check.
Plan of Correction:	I had sent the reference request as an email but never received a response. I got a second one done this week.
Standard #:	8VAC20-780-80-A
Description:	Based on record review and interview, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurred. Evidence: 1. Staff #2 stated that there were 31 child present in the program. 2. While reviewing the daily attendance, there were 31 children marked present, several children marked absent, and one child with no indication of present of absent. Staff #2 was requested to confirm whether the unmarked child was present or absent. Staff #2 confirmed that the unmarked child was present in the classroom. 3. There were 32 total children present.
Plan of Correction:	The person in charge of check-ins needs to stop each child and acknowledge them as they are coming in the building and mark them in attendance. Once all the buses have arrived, we will do a double check of attendance.
Standard #:	8VAC20-780-245-J-3
Description:	Based on interview, children whom emergency medications have been prescribed were not always in the care of a staff member or independent contractor who is trained to administer medication. Evidence: Staff #4 confirmed that child #6 and child #7 have diagnosed food allergies and emergency medication is kept on site in case of an emergency. At the time of the inspection, none of the staff present had medication administration training.
Plan of Correction:	I have a few staff that are willing to get trained. Until I get more staff trained, I will make sure that I am onsite when children who need medication are present.
Standard #:	8VAC20-780-340-F
Description:	Based on observation and interview, children under 10 years of age were not always within actual sight and sound supervision of staff. Evidence: 1. At the start of the inspection, child #4 (9 years old) and child #5 (9 years old) were observed sitting in the directors office with an adult with the door closed. 2. Staff #2 stated that the adult in the office with the children was a tutor. Staff #2 confirmed that the tutor was not a staff member of the program. 3. Child #4 and child #5 were not within actual sight and sound supervision of staff for approximately 30 minutes.
Plan of Correction:	I will have the parents update the enrollment packet to list the tutor as an authorized pickup during tutoring.
Standard #:	8VAC20-780-510-L
Description:	Based on observation, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: Staff #4 provided two emergency medications. The medications were stored in individual boxes that were not locked.
Plan of Correction:	I just had safety lock bags delivered. I will move the medications to the bags.
Standard #:	8VAC20-780-550-P
Description:	Based on record review, records of children's injuries did not include all requirements. Evidence: Child #5 had an incident report in their record for a minor injury that had occurred on 12/8/2022. The injury report did not include preventative measures and did not have two signatures.
Plan of Correction:	I will edit our form to include preventative measures and a line for a second signature.
Standard #:	8VAC20-820-120-E-3
Description:	Based on observation, the notice of the superintendent's intent to revoke or deny renewal of the license of a child day program was not posted in a prominent place at each public entrance of the facility to advise consumers of serious or persistent violations. Evidence: The notice of superintendents intent to deny the licensees renewal was posted on the bulletin board next to the directors office.
Plan of Correction:	I will move it to the front entrance.