VIRGINIA DEPARTMENT OF SOCIAL SERVICES

CHILDTIME LEARNING CENTER 1002
6048 Providence Road
Virginia beach, VA 23464
(757) 523-1655

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Nov. 10, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 22 Checks Code, Carbon Monoxide. 63.2 Child Abuse & Neglect

Comments:

An unannounced monitoring inspection was conducted on 11/10/2022 from 12:05 pm - 2:30 pm. At the time of entrance there were 58 children in care with 8 staff. The children in care ranged in age from infant - five years. Children were observed during nap. Records reviewed for five children and three staff. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-B-4
Description:	Based on record review and interview, the center failed to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. The results of a central registry check from a state that staff 1 has resided in within the past five years was not on file. a. Staff 1 has a hire date of 11/22/2021. 2. Administrative staff confirmed that the results of this central registry check were not on file.
Plan of Correction:	This will be corrected by 12/30/2022. Staff will not be able to start without a complete file. All central registry requests will be completed on or before day 1 of employment to ensure compliance. Follow ups will be done with the agency and documented within the 30 day window. All staff files will be audited by 1/3/2022. Management will do monthly audits to ensure updated compliance.
Standard #:	8VAC20-780-130-A
Description:	Based on record review, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. Documentation of current immunizations was not on file for child 1. a. Child 1 has an enrollment date of 11/01/2022.
Plan of Correction:	This will be corrected by 12/23/2022. Any family missing paperwork will have 72 hours to turn in required items or care will not be provided. Going forward, all families will be required to have a paperwork appointment and a complete file signed off by two staff members of management prior to start. Management will audit files monthly to ensure compliance.
Standard #:	8VAC20-780-130-E
Description:	Based on record review, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: 1. The most recent immunizations for child 2 were administered on 05/01/2021 according to the immunization record on file. a. Child 2 is under the age of two years.
Plan of Correction:	This will be corrected by 12/23/2022. Any family missing paperwork will have 72 hours to turn in required items or care will not be provided. Going forward, all families will be required to have a paperwork appointment and a complete file signed off by two members of management prior to start. Management will audit files monthly to ensure compliance.
Standard #:	8VAC20-780-60-A
Description:	Based on record review, the center failed to ensure that children's records have all of the required elements. Evidence: 1. The enrollment record for child 1 lacked documentation of viewing proof of the child's age and identity. a. Administrative staff stated the birth certificate had been viewed for child 1 however, written verification had not been noted in the child's record. 3. A written care plan, from a physician, was not on file for child 3. Child 3 has a diagnosed food allergy according to written information in the enrollment record. a. Administrative staff confirmed that a written allergy care plan had not been obtained for child 3.
Plan of Correction:	This will be corrected by 12/23/2022. All families will be required to have a paperwork appointment and a complete file signed off by two members of management prior to start. Management will audit files monthly to ensure compliance.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center failed to ensure that areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Evidence: 1. The soil had eroded away from an area of sidewalk on the toddler playground. This has resulted in four exposed tree roots and a drop off from the sidewalk to the ground that is a trip hazard. 2. Two areas of sheet vinyl flooring, measuring approximately 3 inches, have ripped apart at the floor drain in the four-year old bathroom.
Plan of Correction:	1. This was corrected on 12/15/2022. 2. Will be corrected in 30 days. Staff will complete daily playground checklists and will alert management of any deficiencies within 24 hours. Management will conduct periodic inspections to ensure compliance.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center failed to ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. Cleaning agents were observed stored in an unlocked cabinet on the wall about the diapering table in the two-year old classroom. 2. A spray bottle of disinfectant was observed on the diaper changing table in the toddler classroom. a. Staff confirmed they had failed to lock the disinfectant in the cabinet after completion of diaper changing.
Plan of Correction:	This was corrected on 11/10/2022. Staff was retrained on 11/10/2022. The safety captain will do periodic classroom inspections to ensure compliance. Management will also do periodic inspections to ensure compliance.
Standard #:	8VAC20-780-330-B
Description:	Based on observation, the center failed to ensure where playground equipment is provided, resilient surfacing shall comply with minimum safety standards when tested in accordance with the procedures described in the American Society for Testing and Materials standard F1292-99 as shown in Figures 2 (Compressed Loose Fill Synthetic Materials Depth Chart) and 3 (Use Zones for Equipment) on pages 6-7 of the National Program for Playground Safety's "Selecting Playground Surface Materials: Selecting the Best Surface Material for Your Playground," February 2004, and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use. Evidence: Grass was observed growing in the mulch in all areas of the fall zone surrounding the preschool and toddler outdoor play structure.
Plan of Correction:	This will be corrected within 30 days. Staff will complete daily playground checklists and will alert management of any deficiencies within 24 hours. Management will conduct periodic inspections to ensure compliance.
Standard #:	8VAC20-780-550-D
Description:	Based on record review and interview the center failed to implement a monthly practice evacuation drill. Evidence: 1. The emergency log for the facility did not list a practice drill for July and August of 2022. a. Administrative staff verified that a fire drill had not been conducted in July and August of 2022.
Plan of Correction:	The safety captain will complete all assigned emergency drills each month and document. Management will ensure compliance monthly when validating monthly safety and compliance.
Standard #:	8VAC20-780-560-F
Description:	Based on observation, the center failed to ensure that a menu listing foods to be served for meals and snacks during the current one-week period shall be posted in a location conspicuous to parents. Evidence: 1. The current menu, for the week beginning 11/07/2022, was not posted. a. The menu for the week beginning 10/24/2022 was posted outside of the kitchen. b. The menu for the week beginning 10/31/2022 was posted in the lobby area of the facility.
Plan of Correction:	Menus will be posted on Fridays for the following week and the opening staff will ensure correct menus are posted daily. Management will periodically inspect for compliance.