VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Minnieland Academy at Cardinal #16
14910 Feeder Lane
Woodbridge, VA 22193
(703) 878-3371

Current Inspector: Donna Liberman (540) 359-5244

Inspection Date: Jan. 9, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

Provided consultation on standards: 1) 70 Staff records: documentation of two references must be in the file; relatives cannot be used as references 2) 240A: the Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment 3) 330B: Cracks in the pour and play resilient surfacing are an indicator that it is deteriorating and may not meet minimum safety standards for resilient surfacing 4) 500B3: A nonabsorbent surface for diapering or changing shall be used. For children younger than three years, this surface shall be a changing table or countertop designated for changing 5) 500B7: The diapering surface shall be used only for diapering 6) Crib mattresses shall be maintained at the lowest level for children that can sit up or stand. Best practices are to always have the crib mattress at the lowest level for safety. 7) 8VAC20-820-120E: certain documents are required to be posted on the premises. These include: the findings of the most recent inspection of the facility

Comments:

An unannounced monitoring inspection was conducted from 10:00 am - 12:30 pm with the center director. There were 40 children, ranging from six months to four years of age, present with nine staff supervising. Children were observed playing with age-appropriate toys, participating in circle time activities, outside playing on the playground, and washing hands and preparing for lunch time. Lunch served today: cheeseburgers on whole wheat buns, mixed vegetables, peaches and milk. Four child records and four staff records were reviewed, along with the emergency drill log, written daily attendance, written allergy list, and the annual fire and health inspections. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the violation notice, and then return a signed and dated copy to the licensing office by 4:00pm on Wednesday, 1/18/2023. If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on review of four staff records, the center did not have an original central registry report within 30 days of employment of a staff member, and no follow up was documented as required. Evidence: the record for staff #4 (date of hire: 11/3/2022) did not contain documentation of a central registry search report or evidence that follow up was conducted.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Based on review of four staff records, the center did not have documentation of a negative tuberculosis (TB) test/ screening for all staff at the time of employment and prior to coming into contact with children. Evidence: the record for staff #1 (date of hire: 8/2/2021), staff #3 (date of hire: 1/5/2023) and staff #4 (date of hire: 11/3/2022) did not have documentation of a TB test/screening and were observed working in a classroom with children.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-L
Description:	Based on staff interview, the facility failed to inform all staff who work with children of children's allergies, sensitivities and dietary restrictions. Evidence: when asked, not all staff could state which children in the group had allergies, sensitivities and/or dietary restrictions.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	Based on review of documentation, and an interview with staff, the facility failed to maintain a current written list of all children's allergies, sensitivities and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. Evidence: 1) The list posted in the infant A, infant B, toddler and prep classrooms was dated: 10/2022 and not current per staff interview; 2) The list posted in the two's room was dated September, 2018; 3) There was no list posted in the JK classroom; 4) There was one child with food sensitivities/preferences that was not listed, and at least one child listed who no longer has a food sensitivity/preference; 5) Per staff and observation, the list is posted in the classrooms and is not kept in each area where children are in care such as the playground.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Based on review of four staff records, not all records contained all required information. Evidence: the record for staff #1 (date of hire: 8/2/2021) and staff #4 (date of hire: 11/3/2022) did not have documentation that two or more references were checked before employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-B
Description:	Based on review of four staff records, the center did not have complete documentation that all staff received orientation training, as required, prior to working alone with children and no later than seven days of the date of assuming job responsibilities. Evidence: the record for staff #1 (date of hire: 8/2/2021) and staff #4 (date of hire: 11/3/2022) did not contain documentation of completed orientation training.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, it was determined that not all hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) There was a bottle of sanitizing solution in an unlocked cabinet in the prep and JK classroom; 2) There was a bottle of sanitizing solution sitting on a counter in the two?s classroom; 3) There was a bottle of sanitizing solution sitting on an open shelf in the toddler classroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-G
Description:	Based on observation, and interview with staff, not all hazardous substances in substitute containers were clearly labeled with their contents. Evidence: the bottles of sanitizing solution observed in each of the classrooms were not in original containers, were unmarked and did not have a label identifying their contents.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-B
Description:	Based on observation, and an interview with staff, not all diapering procedures were followed, as required. Evidence: staff in the infant A classroom was observed changing a child's diaper and staff did not clean the diapering surface with soap and water before using sanitizer, as required. Staff stated that they only use sanitizing solution which was sprayed on and wiped off immediately afterwards.
Plan of Correction:	Not available online. Contact Inspector for more information.