VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AVSP Youth Program
20585 Ashburn Village Blvd.
Ashburn, VA 20147
(703) 729-0581 (209)

Current Inspector: Whitney Mcgrath (571) 835-4717

Inspection Date: Jan. 23, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

One staff member on site has not completed first aid certification; this staff should not be left to supervise a group of children alone until all required certifications have been completed.

Comments:

Today an unannounced Monitoring Inspection took place between the hours of 11:05am and 1:40pm. There were 2 rooms observed with a total of 23 children with 4 staff within the supervision guidelines. The children were observed doing arts and crafts, playing basketball in the gym and eating lunch. A complete inspection of the physical plant, children and staff records, fire drill log, medication and emergency procedures were observed during this inspection. Violations were found during today?s inspection and can be viewed on the Violation Notice. Thank you for your cooperation during the inspection. If you have any questions, please e-mail me at whitney.mcgrath@doe.virginia.gov.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on record review, an employee of the child day program has not submit to fingerprinting prior to employment. Evidence: Staff #2 (date of hire: 1/16/2023) record contained fingerprint results dated 11/20/2019. The program Director confirmed that Staff #2 was a re-hire and did not complete a updated fingerprinting upon rehiring.
Plan of Correction:	I can schedule a fingerprinting appointment today and they will be gone until results are received.
Standard #:	8VAC20-770-60-B
Description:	Based on record review, an employee of the child day program has not provided a completed sworn disclosure statement. Evidence: Staff #2 (date of hire: 1/16/2023) record contained a sworn disclosure statement dated 11/18/2019. The program Director confirmed that Staff #2 was a re-hire and did not complete an updated sworn disclosure statement upon rehiring.
Plan of Correction:	She can fill out a new statement.
Standard #:	8VAC20-780-40-M
Description:	Based on observation and record review, the center did not maintain a current list of all children's allergies, sensitivities and dietary restrictions. Evidence: Child #4's enrollment for and physical exam documented a food allergy. Child #4's name was not included on the allergy list in the classroom.
Plan of Correction:	If the child should return, the allergy list will continue to be updated with children who are diagnosed with allergies.
Standard #:	8VAC20-780-60-A
Description:	Based on record review and interview, children's records did not contain all required information. Evidence: Child #4's enrollment form and physical exam state that the child has a diagnosed food allergy. The program Director confirmed that a written allergy care plan has not been obtained for Child #4.
Plan of Correction:	I can email the [parents] today to see if they can bring it today. Otherwise, they won't be back until it's completed.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, requirements were not met when food is brough from home. Evidence: 18 out of 22 lunch boxes were not labeled to identify it's owner.
Plan of Correction:	I did sent the parents an email requesting that they do this, but I'll make sure that the staff are doing it upon arrival if the food is not already labeled.
Standard #:	8VAC20-780-560-L
Description:	Based on observation, staff did not sit with children during meal times. Evidence: Staff #2 and Staff #3 were observed standing at the front of the classroom socializing while the children ate lunch.
Plan of Correction:	I'll update the staff on that policy.
Standard #:	8VAC20-820-120-E-2
Description:	Based on observation, the findings of the most recent inspection of the facility was not posted. Evidence: The inspection that is posted at the facility is dated 11/8/2022, however the most recent inspection was 12/9/2022.
Plan of Correction:	I can get the most recent posted when it's received.